Junior Data Systems Assistant
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Vacancy Announcement No:
FAO/34/2012
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Issued on: 8th
August 2012
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Deadline For Application: 21st August 2012
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Position Title:
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Junior Data Systems Assistant
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Grade Level:
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SC 3
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Contract type:
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Service Contract (National Project Personnel)
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Duty Station:
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Nairobi
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Organizational Unit:
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Somalia
Country Office
(FAO-Somalia)
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Duration:
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11
months
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Eligible Candidates
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Kenyan and Somali Nationalities
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Anticipated start date:
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1st
October 2012
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Under
the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the
direct supervision of the Data Systems and
Information Manager will provide support in the
implementation of the field programme at the country office level and will
support the FSNAU Data systems team in software and hardware. In particular to:
Duties and Responsibilities:
- Management of the FSNAU external mailing list, ensuring it is
updated all the time
- Managing @fsnau emails
and tracking the emails sent after release of publications
·
Assist in developing e-forms for data entry
- Reactivating the Field
Information Communication System (FICS) for Somalia-based travel and
security; and ensure it is working at all times
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Maintain the FSNAU inventory and making regular updates
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Liaising with other teams, clean and maintain the network drive,
ensuring there is space for new files
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Report to the FAO Somali Admin team on new equipment acquisition and
maintain the ADM41 form for reporting to HQ
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Maintain the printer cartridges inventory and ensure that enough stock
is retained by appropriately informing the Operations office
- Maintain FSNAU
Information Management Systems including the integrated database system in
collaboration with the database programmers
- Work closely
with the ICT Officer tom ensure there is constant IT support including web
mail, management of the mailing list and encouraging proper use of the
e-mail system by staff and permissions
Minimum
requirements:
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Higher National Diploma in
Information Technology or Diploma in Information Technology and equivalent IT
experience and Training
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At least 2 years experience
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Competency in computer use including word processing; spreadsheet and
web-based technologies
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Knowledge in programming
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Previous experience in developing e-forms
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Ability to work swiftly and efficiently with all staff members with
complete neutrality
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Able to work in a multicultural environment
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Ability to learn and apply new skills
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Self-motivated, able to work under minimum supervision and manage own
time
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Creative and solution-base thinker
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Honest, reliable and responsive to the needs of
system users
Selection
Criteria
- Relevance and level of academic qualifications;
- Extent of experience in programme/project
management/implementation and administration;
- Ability to communicate clearly and concisely both
orally and in writing;
- Ability to identify and resolve problems
expeditiously and pragmatically;
- Tact, initiative and sound judgement;
- Knowledge of and/or experience with the UN
system;
TO
APPLY:
Send
your application to:
Candidates are requested to submit a covering letter
quoting the Position Title and Vacancy Announcement No.FAO/34/2012 along with their current/detailed Curriculum Vitae and
FAO Personal History (PH) form (available at http://www.fao.org/VA/adm11e.dot -
see following page for guidelines on how to fill it out). E-mail is the preferred means of receipt and
the application should be sent to HR-Somalia@fao.org. The subject line of the e-mail message should
read CONFIDENTIAL – FAO/34/2012. If
making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/34/2012. and sent to the following
address:
FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100
Nairobi, Kenya.
Applications
may also be faxed, again clearly indicating CONFIDENTIAL – FAO/34/2012. in the subject
line, to +254-20-4000333.
Applications
must be received by the deadline. Late
applications will not be considered.
Only
short listed candidates meeting all essential qualifications will be contacted.
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