Logistics Assistant (Booking )Air Operations

By Live Lover -

UN World Food Programme – Somalia
JOB ADVERTISEMENT
VACANCY ANNOUNCEMENT NO. VA-009/2013
Post Title:
Logistics Assistant (Booking )Air Operations
Contract type:
Service Contract
Post Grade:
SC4
Duty Station:
Nairobi
Duration:
One Year (Initial)
Date of issue:
5th  February 2013
Closing Date:
18th February 2013
Applications to be sent by email to:
HR-SOM@wfp.org

Organizational background

The World Food Programme activities include food assistance for nutrition, livelihoods, relief and emergency school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects.

This position is open to qualified Kenyan candidates. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:
Under the overall supervision of the Chief Air Traffic Officer and the direct supervision of the Air Transport Officer carry out the following functions:

·         Act as first point of contact between UNHAS Kenya and Agency focal points.
·         Enhance UNHAS client relations by maintaining professional communications;
·         Receive booking forms, check for correctness and advise clients accordingly.
·         Advise booking agencies of flight status in terms of availability of seats or cargo space;
·         Respond to queries regarding commodities and staff in the unit and elsewhere in the programme;
·         Provide day to day reports on progress and flight movements;
·         Assist and advise  on flight planning;
·         Ensure that only passengers on official Agency staff list are booked on UNHAS Kenya flight.
·         Ensure that all Agencies booking on UNHAS Kenya flight have signed the UNHAS/Agency MOU.
·         Maintain an updated record of current flight schedule including changes and disseminate to all Agency focal points;
·         Ensure the expected details of cargo description is available on each cargo request form for ease of tracking;
·         Using FMA/ EFMA, maintain records of all bookings received and actions taken for purposes of generating flight records and reports.
·         Advise Agencies on applicable Dangerous Goods transportation limitations;
·         Reconcile the planned manifested passengers and cargo against the actual post flight manifest for correct costing and Aircraft Use Report (AUR).
·         Prepare and disseminate UNHAS flight schedules and manifest to aircraft Operators and to all potential users;
·         Inform passengers through their Agency booking focal points of  any active flight changes;
·         Liaise closely with Airfield Flight Co-coordinators to resolve areas of conflict in seating & cargo space allocation, refueling, baggage handling, clearances & passenger management;
·         Promptly respond to emergencies in cases of Medical or Security evacuations;
·         Perform other related duties as required.





Minimum Qualifications                     
Education:
Secondary school education.
Experience:
At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics operations or other related field. At least one year at G3 level or equivalent 

Language:
Fluency in both written and spoken English is a requirement.
Knowledge:
Experience utilizing computers including word processing, spreadsheet and other software packages.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
·         An accurately filled in Personal History Form (P11) provided at  the following link http://www.unon.org/docs/P11.doc to be sent by e-mail to HR-SOM@wfp.org
·         Quote in the subject the Vacancy Announcement number and job title;
·         Hand delivered applications will no longer be accepted;
·         Applications that do not meet the above requirements will be disregarded;
·         Only shortlisted candidates will be contacted.



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