Senior Finance Officer, So

Job description

Job title:	Senior Finance Officer, Somalia Country Office
Unit/dept/delegation:	Somalia Country Office
Reports to:	Country Representative
Contract duration:	12 months

Duties applicable to all staff

1.       Actively work towards the achievement of the Secretariat’s goals.

2.       Abide by and work in accordance with the Red Cross/Red Crescent principles.

3.       Perform any other work related duties and responsibilities that may be assigned by the line manager.

Purpose:

To manage the accounting functions of Somalia delegation in line with Federation procedures and policies and to provide financial management support to Somalia Delegation and Somali Red Crescent Society.

               

Specific duties and responsibilities:

Financial accounting:

·          Responsible for updating and maintaining the Somalia CODA database, including updating of the suppliers’ codes

·          Receive Somali Red Crescent Society returns journals from the field; check them for proper coding, accuracy, documentation and adherence to budget, and input into CODA.

·          Ensure that all working and mission advances for delegates and local staff are received by 25th of every month. Check working advance journals for accuracy, coding and proper documentation, and input into CODA.

·          Receive supplier invoices, check for proper documentation, coding and accuracy and prepare the invoice covers with correct suppliers’ numbers.

·          Perform month end closure of accounts. Ensure the “month end checklist” is followed, all the corrections done in the in-tray, clearance of CHF differences and reconciliation of all the balance sheet accounts.

·          Prepare monthly bank reconciliations for Somalia delegation and maintain a cheque register to track the cheques issued and trace the bank transactions.

Financial management and reporting:

·          Prepare appeal and other budgets for Somalia Delegation in Fedbudget or other required formats.

·          Prepare Budget reviews in consultation with the Head of Delegation and the Program team  on a regular basis.

·          Track income on all Somalia projects, maintaining and reviewing a record of all Pledge Management Notes and correspondence with donors.

·          Prepare finance and donor financial reports for Somalia delegation as required, both Federation standard and pledge based.

·          Prepare financial reconciliation reports on a quarterly basis and communicate them to the Somali Red Crescent Society branches to adjust/reconcile or confirm their balances.

·          Prepare the monthly financial report and cash request for Somalia Delegation.

·          Liaise with the Federation bankers to execute transfers, encashment of cheques, obtain bank statements, check balances and follow on transfers for Somalia Delegation

·          Calculate and prepare the transfer request for authorisation by the Head of Delegation, for the money facilitator to transfer funds to the Somali Red Crescent branches. Liaise with the money facilitator to ensure the smooth cash flow to the National Society.

·          Prepare the transfers to the money facilitator’s account after receiving confirmation from the Somali Red Crescent branches that they have received the funds transferred through the money facilitator.

·          Liaise with Federation- and donor-appointed auditors and review teams as required

Technical support:

·          Provide technical support and training to Federation and Somali Red Crescent staff in financial management, budget preparation, accounting issues, preparing financial returns and reports, accessing financial information, interpreting financial reports and any other identified finance-related training needs.

Required Qualifications

Education:

·         University degree  in Accounting, Business Administration with CPA qualifications

Experience:

• 3 years experience in a related position (financial management, accounting, audit and risk management)
• Experience in:

v  Setting and management of large budgets

v  Federation financial systems

v  Donor requirements

v  Establishment and enforcement of sound internal controls

v  Supply of monthly variance analysis and recommendation to maintain budget compliance.

v  financial management and accounting

v  training financial and non-financial staff on financial matters

v  Previous experience working for the Federation and/or National Society an asset

Skills/Knowledge:

·      Strong communication and training / coaching skills

·      Strong verbal and written communication skills, including experience and proven competence in writing narrative and financial reports

·         Excellent practical computer skills (including strong competence in Windows, word processing, spreadsheets, internet/email, accounting software)

·         Excellent interpersonal skills

Languages:

Fluency in written and spoken English.

Competencies: ·         High degree of integrity, discretion and personal conduct ·         Flexible and adaptable to changing working conditions ·         Willing and able to travel whenever required for work purposes ·         Self-Motivated, proactive with good judgement and initiative ·         Ability to prioritise, meet deadlines and work under pressure ·         Sensitive to diversity Submission of applications: Applications should be submitted by email to hr.eastafrica@ifrc.org; to be received not later than February 18th 2013. Kindly note that due to large volumes of applications received: 1. Only e-mail applications will be accepted 2. Received applications will be short-listed on an on-gong basis 3. Due to large volumes of applications only short listed candidates will be contacted