Administrative Assistant, Kenya Country Program

By Live Lover -

Tracking Code
5508
Job Description
PATH is an international nonprofit organization that transforms global health through innovation. We take an entrepreneurial approach to developing and delivering high-impact, low-cost solutions, from lifesaving vaccines and devices to collaborative programs with communities. Through our work in more than 70 countries, PATH and our partners empower people to achieve their full potential.
Reporting to the Administrative Officer, the administrative assistant will provide general  and administrative support to the Administration and Human Resources offices and s/he will be responsible for typing of internal and external correspondences, electronic filing, maintaining staff records, office administration, tracking of office equipment and updating the staff leave schedule, as required. Specific duties and responsibilities include:
  • Update the assets inventory data base.
  • Responsible for stationery and office supplies; ensuring adequate and timely replenishment of supplies.
  • Track payment of utility bills ensuring they are paid promptly.
  • With the help of Procurement Officer, source for quotations and provide cost analysis for supplies, equipment and services.
  • Follow-up with vendors on equipment that go for warranty checks and repairs.
  • In liaison with the HRBP and Recruiter, support the Hiring Managers for new staff to prepare orientation programs to ensure the new hires have well rounded orientation on PATH projects and policies.
  • Track and monitor all types of leave for all staff and respond to staff queries on matters related to leave and timecards.
  • Act as a backup to the Receptionist
  • Prepare departmental reports as required
Required Skills
  • Detail oriented, organized, self-motivated, and able to work independently and under pressure
  • Ability to work in a team environment
  • Proven ability to work on multiple projects with competing deadlines
  • Good problem solving skills
  • Good communication skills, both verbal and written
  • Ability to interpret and implement policies and guidelines
  • Ability to recognize sensitive areas and maintain confidentiality of information
  • Requires broad cross-cultural experience, understanding and sensitivity
Required Experience
Diploma in Business Administration with three years of related experience



Job Location
Nairobi, Nairobi Area, Kenya
Position Type
Full-Time/Regular

Click here to apply 

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