Facility Management Administration
00106299
Primary Location:KE-Nairobi-Nairobi
Job Type:Permanent/Regular
Posting Range:7 Jun 2013 - 14 Jun 2013
Job Purpose
Technical evaluation new purchases of equipment, analysis of assessment reports and proposals.
In addition, the role holder is responsible for putting in place an effective building maintenance programme for bank’s commercial and residential properties.
Accountability: BUSINESS MANAGEMENT
Time split :50%
• Discuss with contractors on proposals for new equipment and repair works to ensure that high quality is achieved at minimum costs.
• Visit Branches/Head office Departments to take details of proposed works to help in preparation of scope of works and working drawings.
• Analyze tenders received through consultants/ procurement and recommend approval/award of works to the most competitive contractor.
• Peruse contract documents to ensure bank’s interests are protected e.g. performance bonds and guarantees are executed and documented.
• Supervise on-going repair works & construction works by regularly visiting the sites allocated to ensure contractor is:
[a] Following agreed specifications
[b] Achieving quality workmanship
[c] Adhering to Bank’s approved design guidelines
[e] On-schedule and there are no delays
• Attend to facilities requests from Branch Network/Head Office Departments. These mainly
• Includes generators, HVAC, UPS/inverters and ATMs.
Accountability: FACILITIES MANAGEMENT ADMINISTRATION
Time split :50%
• Distribute work to Facilities management team members ensuring the workload/responsibilities are fairly shared out.
• Ensure department costs are kept to a realistic minimum in accordance with Bank
guidelines/Departmental budget. Also ensure Financial commentaries returns are done on a timely basis.
• Contribute to team spirit and team morale, bearing in mind the particular demands placed on colleagues during the periods they are away on official duties.
• Ensure that payroll reconciliation is carried out monthly and returns submitted to HRD.
• Manage leave programme ensuring to submit requisite leave returns to HRD.
• Make effective use of time.
• Adopt and demonstrate ‘Brand’ by delivering superior customer service to our internal customer.
• Provide custody of important Bank keys staff management.
• Hold consultants meetings with other team members to enhance team spirit.
• Assist in the development and maintenance of skills for members of Facilities management.
Essential/Basic Qualifications
Technical skills / Competencies
- Communication skills
- Report writing/presentation skills
- Leadership skills
- Ability to interpret drawings and contract documents
- Technical skills
- Organizational skills
Knowledge of the bank’s products services and policies and or other specialist knowledge required to undertake the role:
- Clear understanding of Bank’s premises design guidelines, security requirements and Bank’s operational standards.
- Knowledge of procurement and sourcing of reliable service providers.
- In-depth understanding of Health and Safety regulations.
- Clear understanding of tendering procedures.
Preferred Qualifications
Mandatory
• Must have attended License to lead programmes:
D,C & G, Interviewing skills, PD Training, Coaching and mentoring, D&I
Other requirements specific to the role:
• - Knowledge of Local Authority Building Act and regulations
• - Knowledge of Law of Contract
• - Understanding of computation of fees payable to consultant.
- PC Skills
To apply click here
Primary Location:KE-Nairobi-Nairobi
Job Type:Permanent/Regular
Posting Range:7 Jun 2013 - 14 Jun 2013
Job Purpose
Technical evaluation new purchases of equipment, analysis of assessment reports and proposals.
In addition, the role holder is responsible for putting in place an effective building maintenance programme for bank’s commercial and residential properties.
Accountability: BUSINESS MANAGEMENT
Time split :50%
• Discuss with contractors on proposals for new equipment and repair works to ensure that high quality is achieved at minimum costs.
• Visit Branches/Head office Departments to take details of proposed works to help in preparation of scope of works and working drawings.
• Analyze tenders received through consultants/ procurement and recommend approval/award of works to the most competitive contractor.
• Peruse contract documents to ensure bank’s interests are protected e.g. performance bonds and guarantees are executed and documented.
• Supervise on-going repair works & construction works by regularly visiting the sites allocated to ensure contractor is:
[a] Following agreed specifications
[b] Achieving quality workmanship
[c] Adhering to Bank’s approved design guidelines
[e] On-schedule and there are no delays
• Attend to facilities requests from Branch Network/Head Office Departments. These mainly
• Includes generators, HVAC, UPS/inverters and ATMs.
Accountability: FACILITIES MANAGEMENT ADMINISTRATION
Time split :50%
• Distribute work to Facilities management team members ensuring the workload/responsibilities are fairly shared out.
• Ensure department costs are kept to a realistic minimum in accordance with Bank
guidelines/Departmental budget. Also ensure Financial commentaries returns are done on a timely basis.
• Contribute to team spirit and team morale, bearing in mind the particular demands placed on colleagues during the periods they are away on official duties.
• Ensure that payroll reconciliation is carried out monthly and returns submitted to HRD.
• Manage leave programme ensuring to submit requisite leave returns to HRD.
• Make effective use of time.
• Adopt and demonstrate ‘Brand’ by delivering superior customer service to our internal customer.
• Provide custody of important Bank keys staff management.
• Hold consultants meetings with other team members to enhance team spirit.
• Assist in the development and maintenance of skills for members of Facilities management.
Essential/Basic Qualifications
Technical skills / Competencies
- Communication skills
- Report writing/presentation skills
- Leadership skills
- Ability to interpret drawings and contract documents
- Technical skills
- Organizational skills
Knowledge of the bank’s products services and policies and or other specialist knowledge required to undertake the role:
- Clear understanding of Bank’s premises design guidelines, security requirements and Bank’s operational standards.
- Knowledge of procurement and sourcing of reliable service providers.
- In-depth understanding of Health and Safety regulations.
- Clear understanding of tendering procedures.
Preferred Qualifications
Mandatory
• Must have attended License to lead programmes:
D,C & G, Interviewing skills, PD Training, Coaching and mentoring, D&I
Other requirements specific to the role:
• - Knowledge of Local Authority Building Act and regulations
• - Knowledge of Law of Contract
• - Understanding of computation of fees payable to consultant.
- PC Skills
To apply click here
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