Finance Assistant
About Us Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and wellbeing of people around the world. Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programmes in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and programme management.
About the position Futures Group is recruiting a Finance Assistant for its USAID funded Health Policy Project in Kenya. This is a full time position to be based in Nairobi and will report to the Finance Manager.
Key Responsibilities
Under the direction of the Finance Manager, the Finance Assistant will be responsible for: • Recording daily vouchers and to maintain the vouchers files up to date. • Performing bank reconciliations on regular basis, preparing reconciliation statements for all bank accounts, and ensuring discrepancies are accurately identified and reconciled. • Arranging and updating financial and administrative filings in the form of hard and soft copies. • Liaising with banks in connection with banking information updates and enquires relevant to bank accounts. • Updating vouchers and accounting records in the system and perform quality control and checks over suppliers’ bills/invoices to ensure cast of calculations are correct and complete. • Supervise petty cash expenditure. • Monitoring and reviewing the tasks of operations assistant to ensure office staff time-keepings are properly maintained, to maintain good record of staff time-keeping as well as records of office equipment and assets. • To replace the Operations Assistant at the time when he/she is not in the office to ensure that the tasks of operations continue without delay. • To strengthen correspondence and communication within departments and outside the office, he/she may draft letters, memo and messages and submit to the Finance Manager or Program Director for review and quality check- in. • To maintain control and accuracy check over project inventory to ensure records/information contained therein are accurate and complete. • Other tasks as requested by the Finance Manager.
Qualifications
• University degree in finance, accounting or similar field • 2+ years professional experience in finance and/or accounting • Knowledge and understanding of professional accounting principles, theories, practices and terminology (private sector, governmental, and non-profit) and ability to understand accounting practices and procedures, to analyse data, narrative reports and workload flow charts. • Able to communicate effectively, both verbally and in writing, with managers, colleagues and clients. • High computer proficiency, particularly in the Microsoft Office suite and accounting software programmes. • Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe. • Ability to respond and adapt quickly to changing requirements and competing demands. • Professional and mature demeanour and conduct, especially during interactions with programme team members. • Kenyan nationals are strongly encouraged to apply.
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