Office Services Coordinator

The Company
PwC firms help organizations and individuals create the value they’re looking for. We’re a network of firms in 158 countries with more than 180,000 people who are committed to delivering quality in assurance, tax and advisory services.
PwC has an operations section known as the Internal Firm Services which comprises of the following departments:
•Business Technology Solutions
•Human Capital
•Finance
•Office Services
•Risk & Quality
•Marketing Communication & Business Development

What are we looking for?

We are seeking to strengthen our support in the Office Services function within the Internal Firm Services by recruiting a highly motivated individual for the position of an Office Services Coordinator. The selected candidate will report to the Office Services Manager. 
Roles & Responsibilities


The successful candidate will be responsible for the following duties:

1. Offer day to day guidance and work plan development to all office services functions i.e. mail room, refreshment, document production, switchboard, filing & archiving, client interface area and stationery
2. Review performance of all office services staff and complete appraisal documents
3. Planning and scheduling leave for the team
4. Conduct induction for new joiners on office administration and procurement
5. Preparation, management and first-line approval of supplier invoices for payment
6. Administration of office services intranet systems i.e. taxi, document production and stationery
7. Co-ordinate processes for repairs and maintenance of office furniture, equipment and fittings
8. Prepare supporting documents for monthly telecommunication bills for the firm for blackberry, GSM, fibre and ISDN lines
9. Ensure the general physical office security is well covered. Daily review of the occurrence book, taking action on items noted by the day and night guards and reporting these to the Office Services Manager
10. Implementation and execution of Risk & Quality matters for office services i.e. ensure all contracts with vendors have signed code of conduct clauses, anti-bribery clauses and non-disclosure agreements
11. In conjunction with Risk & Quality teams, facilitate fire drills, first aid and fire training
12. Offer administration and procurement support to project offices
13. Administration of the firm's service contracts and agreements with service providers
Requirements
Skills & Competencies

1. A minimum of an Advanced Diploma in any field from a recognized institution.
2. Two years of relevant experience in administration.
3. Good project management skills
4. Good analytical skills
5. Good interpersonal skills and good judgement
6. Good oral and written skills
7. Good negotiations skills
8. Good time management skills
9. ICT proficiency
Additional Information
If you are interested in the role above, are keen to grow your career and for more details on the role, visit us at www.pwc.com/ke/careers and apply online.



Closing date: 30 June 2013 

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