Program Assistant – Policy & Advocacy
The Alliance for a Green Revolution in Africa (AGRA) is a partnership that works with governments, donors, NGOs, the private sector, and African farmers to significantly and sustainably improve the productivity and income of resource-poor farmers in Africa. Founded and initially funded by the Bill & Melinda Gates Foundation and the Rockefeller Foundation, AGRA supports interventions aimed at improving seed systems, soil fertility, input and output markets, policies, and other priority sectors, with the overall objective of reducing food insecurity. AGRA aims to achieve these goals by: supporting and building capability of farmers and enterprises across the agricultural value chain; being a thought-leader on African agriculture by collecting, packaging, and disseminating knowledge; and creating strong partnerships with public, private, and donor actors to drive change within the sector. AGRA is headquartered in Nairobi, Kenya, and has an office in Accra, Ghana.
AGRA is seeking to recruit an exceptional individual to fill the following positions in the Nairobi office:
Program Assistant – Policy & Advocacy (REF.: PA – PP/ 06-13)
The Program Assistant works under the guidance of the Policy and Advocacy Officers, providing administrative and programmatic support to the unit. The position reports to the Policy Director.
Specific responsibilities will include:
Managing and coordinating the day-to-day operational and administrative activities of the Policy and Advocacy Unit by organizing the flow of work and prioritizing incoming requests including maintaining the Officers’ agenda, paper work and a control system, with follow up to ensure timely responses
Maintaining an in-depth understanding of the respective AGRA programs/units and ensuring the necessary information is available
Screening, responding, handling and/or re-routing correspondences, telephone calls and general requests for funding for both technical and non-technical information and preparing acknowledgements and responses
Maintaining a physical and e-filing system and ensuring the filing of documents such as activity reports and travel plans for departmental staff in the relevant files/folders
Coordinating the process of project completion and reporting for which the Officers are responsible
Obtaining, compiling and extracting relevant information from files, publications, library, databases and other sources on own initiative or as directed by members of the Policy and Advocacy Unit
Coordinating administrative and logistical arrangements for visitors, including arranging appointments for the Officers, compiling and providing information or relevant materials required
Liaising with the Travel Assistant to handle local and international travel logistics including, travel schedules, ticketing, visa applications, hotel accommodations and processing of travel expenses
Making necessary arrangements for meetings, workshops and conferences including drafting agendas and ensuring venues are booked and related resources are provided including background documentation
Undertaking special assignments for the Policy Officers such as logistics for events organized for donor visits, receptions, special meetings and other activities as assigned
Assisting in the collation of information for AGRA Board meetings
Key Qualifications, Knowledge & Experience
Minimum of undergraduate degree or equivalent
Minimum of 3 years’ experience in a closely related field
Computer proficiency in: Word, Excel, Outlook, PowerPoint, Internet search skills and ability to learn new applications quickly
Must be able to work independently with little supervision, but also participate as a team member in accomplishment of duties
Strong attention to detail and maintaining a timely and efficient work flow
A strong administrative service orientation
Strong numerical skills and understanding of organizational finances
Strong organizational skills and ability to work under pressure
Strong interpersonal skills, courtesy, tact and patience
Ability to multi-task and to prioritize work amidst competing demands
For more information on these positions, applicants can visit www.agra.org
An attractive remuneration package commensurate with these position’s responsibilities will be negotiated with the successful candidates. If you believe you can clearly demonstrate your abilities to meet the relevant criteria for these roles, please submit your application with a detailed CV, stating your current position, remuneration, e-mail and telephone contacts and quoting the reference number for the position you are applying for on the application letter.
To be considered, your application must be received by 23 June, 2013 addressed to:
The Director
Executive Selection Division
Deloitte Consulting Limited
Deloitte Place, Waiyaki Way
Westlands, Nairobi Kenya
Email: agra@deloitte.co.ke
Tel: +254 20 423 0000
Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee, and its network of member firms, each of which is a legally separate and independent entity. Please see www.deloitte.com/about for a detailed description of the legal structure of Deloitte Touche Tohmatsu Limited and its member firms.
© 2013 Deloitte Consulting Limited
AGRA is seeking to recruit an exceptional individual to fill the following positions in the Nairobi office:
Program Assistant – Policy & Advocacy (REF.: PA – PP/ 06-13)
The Program Assistant works under the guidance of the Policy and Advocacy Officers, providing administrative and programmatic support to the unit. The position reports to the Policy Director.
Specific responsibilities will include:
Managing and coordinating the day-to-day operational and administrative activities of the Policy and Advocacy Unit by organizing the flow of work and prioritizing incoming requests including maintaining the Officers’ agenda, paper work and a control system, with follow up to ensure timely responses
Maintaining an in-depth understanding of the respective AGRA programs/units and ensuring the necessary information is available
Screening, responding, handling and/or re-routing correspondences, telephone calls and general requests for funding for both technical and non-technical information and preparing acknowledgements and responses
Maintaining a physical and e-filing system and ensuring the filing of documents such as activity reports and travel plans for departmental staff in the relevant files/folders
Coordinating the process of project completion and reporting for which the Officers are responsible
Obtaining, compiling and extracting relevant information from files, publications, library, databases and other sources on own initiative or as directed by members of the Policy and Advocacy Unit
Coordinating administrative and logistical arrangements for visitors, including arranging appointments for the Officers, compiling and providing information or relevant materials required
Liaising with the Travel Assistant to handle local and international travel logistics including, travel schedules, ticketing, visa applications, hotel accommodations and processing of travel expenses
Making necessary arrangements for meetings, workshops and conferences including drafting agendas and ensuring venues are booked and related resources are provided including background documentation
Undertaking special assignments for the Policy Officers such as logistics for events organized for donor visits, receptions, special meetings and other activities as assigned
Assisting in the collation of information for AGRA Board meetings
Key Qualifications, Knowledge & Experience
Minimum of undergraduate degree or equivalent
Minimum of 3 years’ experience in a closely related field
Computer proficiency in: Word, Excel, Outlook, PowerPoint, Internet search skills and ability to learn new applications quickly
Must be able to work independently with little supervision, but also participate as a team member in accomplishment of duties
Strong attention to detail and maintaining a timely and efficient work flow
A strong administrative service orientation
Strong numerical skills and understanding of organizational finances
Strong organizational skills and ability to work under pressure
Strong interpersonal skills, courtesy, tact and patience
Ability to multi-task and to prioritize work amidst competing demands
For more information on these positions, applicants can visit www.agra.org
An attractive remuneration package commensurate with these position’s responsibilities will be negotiated with the successful candidates. If you believe you can clearly demonstrate your abilities to meet the relevant criteria for these roles, please submit your application with a detailed CV, stating your current position, remuneration, e-mail and telephone contacts and quoting the reference number for the position you are applying for on the application letter.
To be considered, your application must be received by 23 June, 2013 addressed to:
The Director
Executive Selection Division
Deloitte Consulting Limited
Deloitte Place, Waiyaki Way
Westlands, Nairobi Kenya
Email: agra@deloitte.co.ke
Tel: +254 20 423 0000
Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee, and its network of member firms, each of which is a legally separate and independent entity. Please see www.deloitte.com/about for a detailed description of the legal structure of Deloitte Touche Tohmatsu Limited and its member firms.
© 2013 Deloitte Consulting Limited
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