Admin Officer
Job Description: Admin Officer
Duty Station: Mwingi
Duration: 1 year
Start Date: Immediate
Deadline: July 27th 2012
No of Positions: 1
Salary ( Gross 40,000 KSH)
Background
Mercy-USA for Aid and Development is an international non profit
making organisation that is dedicated to alleviating human suffering and
supporting individuals and their communities in their efforts to become more
self-sufficient. Incorporated in the State of Michigan in 1988, Mercy-USA's
projects focus on improving health, nutrition and access to safe water, as well
as promoting economic and educational growth around the world.
Specific
Responsibilities
·
Be responsible for incoming and outgoing telephone calls
and emails and overall running of the
reception operation
·
Handle office expenses and petty cash of Mwingioffice under
the approval of the Technical Manager
·
Perform all finance related duties for the Mwingi office,
ie. Cash request, Cash books, Payment etc. as instructed by Technical Managers
, Program Officers and Regional Finance Office
·
Manage office equipment and infrastructure to ensure a
well-running office
·
Make logistic arrangement including flights reservations,
hotel and vehicle arrangement for project staffs, visitors/partners, donors,
consultants, volunteers and interns
·
Conduct procurement of stationery for staff and
meetings/workshops and assets of the office
·
Prepare
correspondence, memos, reports, presentations, and emails to local
counterparts, donors or other related offices or agencies in relation to the
office operations
·
Carry out other
duties such as translation works( where necessary), take minutes of office
meetings as requested by the supervisor
·
Update the filling
system and manage filing the office documents for both hard and electronic
copies.
·
Monitor and record employee time sheets and leave
requests and keep employee staff files, up to date. Ie Supporting procedures relating
to personnel or staffing issues and files
·
Responsible for the procurement of supplies; maintenance of
inventory records, waybills, vehicle management and movement; including
supervision of staff performing these functions ie drivers, guards etc.
·
Represents the MUSA in planning, coordinating and/or
participating in meetings, seminars, workshops, conferences, and in-service or
related activities in the Technical Manager’s absence.
·
Other related
assignments.
Qualifications:
·
University degree in Business administration or Higher Diploma in Business administration
and /or other relevant disciplines
·
Fluency in English
and Kiswahili essential (both oral and
written), fluency in Local Language( Kikamba) will be a plus
·
Being a native of the county and/or
familiarity with the local language of operation will be and added advantage
·
At least 2 year experience working in an administrative
role for an international organization
·
Skillful in
interpersonal, time management, communication, and problem solving skills
·
Very good computer
skills on internet, MS office
·
Experience in team working
·
Ability to work fast, anticipate and counter
issues and avoid conflicts.
·
Ability to create clear project plans and execute
to schedule.
·
Dependable and accountable, takes initiative,
keeps commitments and takes responsibility.
·
Able to work under pressure and deadline
·
Be willing to occasionally travel for work, as required.
·
Salary is 40,000-(
Gross )
Application procedures
Interested candidates should submit their
application material to Mercy USA Human Resource Department: wnjiru@mercyusa.org. Applications shall be reviewed as received , Deadline for submission by close of business July 27th 2012.
This should include:
- Subject should be
Application for Mwingi Admin Officer. The email should only include Cover
letter clearly summarizing your experience as
it pertains to this job, who we may contact and Curriculum Vitae with three professional references (as
one document).. Please do not include
copies of certificates .
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