Procurement and Compliance Manager

By Live Lover -

OFFICE NOTICE NO: 14/13 - B3(L) 

TO:  ALL STAFF, INCLUDING DFID, ALL DIPLOMATIC MISSIONS, BRITISH COUNCIL, BPST (EA) & BATUK

An exciting opportunity has arisen at the British High Commission (BHC), Nairobi for a Procurement and Compliance Manager.  The BHC consists of 360 employees with a wide variety of experience and job roles, representing over 10 government departments working within Kenya and Somalia.  The aim of the BHC is to help “build a more stable and prosperous Kenya”, and support British nationals who visit or live in Kenya. The job is graded at B3(L) for which the current salary is Ksh. 185,628/- per month before deduction of tax.  Where the jobholder is not liable to Kenyan tax the scale will be abated under HM Treasury rules and starts at Ksh. 136,067/- per month to take account of the tax they would have paid.

The Role:

As part of the recent restructuring of the Corporate Services Team, a new Procurement & Compliance Manager role has been created. This is an exciting opportunity and the successful candidate should have a good track record in Procurement and Compliance and will need to demonstrate that s/he can work as part of a team and meet tight deadlines and targets.

Key Responsibilities:

Working to support the Director of Corporate Services and the High Commissioner as Senior Budget Holder, by providing compliant and auditable Procurement functions across the BHC and in compliance with UK Government procurement policies. Manage relationships with key contractors, undertaking timely tendering exercises, drafting of specifications and improving BHC internal procurement functions. On compliance to ensure that the BHC meets all internal reporting standards especially around financial management, health and safety and environmental considerations.

The Main Duties Include:-

Procurement:

  • Managing and controlling all the BHC’s external suppliers with particular emphasis on service and maintenance contracts, furniture, transport and building supplies.
  • Ensure tender exercises undertaken in a timely and professional manner, to our policy/standards and in compliance with Kenyan law.
  • Establish formal feedback mechanisms for each contract so British High Commission staff can share ownership and report issues.
  • Identify new suppliers who can meet our quality standards and negotiate long time call-off agreements.
  • Identify weaknesses in the current procurement management, tackle on the basis of risk, budget and rectify.
  • Review current purchasing function and skills base, identify training needs, implement improvements and drive down costs.
  • Review options for out-sourcing functions currently done in house, e.g. gardening, laundry, vehicle maintenance and taxi services.

Compliance:

  • Conduct periodic internal reviews to ensure that UK Government compliance procedures are followed.
  • Conduct or direct the internal investigation of compliance issues potentially with the Overseas Security Officer.
  • Assess service and delivery risks and develop risk management strategies and mitigation.
  • Maintain individual team “issue and risk logs” and at a Corporate Service Unit level.  Provide monthly highlight reports to team managers and quarterly Senior Leadership Team briefing reports.
  • Conduct Health and Safety and Environmental audits including membership of relevant committees.
  • Identify compliance issues that require follow-up.
  • Disseminate Best Practice including written policies and procedures related to compliance.
  • Ensure that appropriate IT is in place to provide oversight and monitoring.
  • Oversee reporting mechanisms into the Corporate Service Unit Customer Services Team. Undertake mystery shopper exercises
  • Oversee the annual internal-audit check of systems and the Annual Compliance Certificate.

Required Skills:

The successful candidate will require:-

  • Procurement and Compliance experience, relevant qualification would be an advantage or extensive experience of running large and complex tenders
  §   Extensive experience of developing good working relationships with key stakeholders at all levels.
  §   Excellent Communication skills with fluent spoken and written English and attention to detail
  • Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential)

Key Competences:

  • Working with Others - Shows consideration for others' needs and motivations, values diversity and inclusion. Works effectively and supportively on shared objectives with colleagues and contacts in the immediate and wider teams.
  • Communicating and Influencing - Presents a professional image of self, Department/Post and FCO. Conveys information accurately and concisely, adjusting style according to purpose and audience.  Able to influence people in meetings and in writing in order to achieve objectives.
  • Problem Solving and Judgement - Systematically gathers information, assimilates and evaluates it and reaches logical and timely conclusions which can be defended.
  §   Delivering Results - Takes responsibility for delivering own work with speed, and professionalism. Responds flexibly to changing priorities, monitoring progress and quality of own work and meeting objectives. Demonstrates the financial and resource management expertise necessary to achieve results.
  §   Taking a Wider Perspective - Ability to see the bigger picture, put own work in context and make connections.  Encouraging and contributing new ideas, innovation and experiment.
  §   Customer Focus - understands and focuses on customer needs.

Application:

The British High Commission has not appointed any agents to process job applications or arrange interviews for this position and expects no fees to be paid to anyone.

Applicants must have the right to live and work in Kenya.

 

Applications – (CV plus completed application form) clearly marked: - “B3(L) Procurement & Compliance Manager” should be forwarded to the following address:

The Human Resources Manager

British High Commission, Upper Hill Road

PO Box 30465 – 00100

Nairobi


Or by e-mail to: HR.Recruit@fco.gov.uk    

You can access the job profile and BHC application form by visiting our website www.gov.uk/world/kenya .
Applications should be received on or before 01 August 2013.  Only short-listed applicants will be contacted for interview.

The British High Commission is an equal opportunities employer. Recruitment and staff management is conducted without regard to gender, race, ethnicity, religion or disability provided candidates are able to meet the requirements of the position advertised.


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