Intern - Programme Management

Job Title: INTERN - PROGRAMME MANAGEMENT, I

Department/ Office: United Nations Human Settlements Programme

Duty Station: NAIROBI

Posting Period: 27 February 2013-15 March 2013

Job Opening number: 13-PGM-UNHABITAT-27062-R-NAIROBI (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Somalia programme.

Responsibilities

Under the direct supervision of the Programme Manager, UN Joint Programme on Local Governance and Decentralized Service Delivery for Somalia (JPLG), the Intern will provide logistics, financial and administrative support to the implementation of the JPLG projects and programme and will have the opportunity to learn elements of project management, administration and finance in addition to issues around the thematic areas of the projects to complement his/her theoretical studies.

The intern will be expected to carry out the following tasks:

• Support project implementation: maintaining and monitoring of project implementation database
• Support project reporting by consolidating monthly project status reports (technical) and follow-up with team members for prompt submission
• Support programme financial management and reporting by reviewing, analyzing and consolidating projects financial reports monthly and providing status report of each project and for the overall programme budget.
• Support with Logistics - Make flight bookings; prepare travel requests/authorizations, make travel/transport arrangements, as well as general coordination of logistics.
• Support knowledge management by managing and updating of the shared database
• Assist in compilation and updating of inventory of non-expendable items (for the Nairobi and Somalia Offices)
• Place requests for procurement and payments and follow up on progress reporting in a timely manner in case of potential delay.
• Ensure adequate and efficient support services for all meetings and conferences held in Nairobi
• Process both national and international staff and consultants visa applications.
• Prepare stationery requisitions for the office (Nairobi Office)
• Prepare consignment documents for airfreight/pouch/courier service for the Somalia projects and liaise with UNON on follow-up of these consignments.
• Maintain orderly files on on-going projects and project/programme

Competencies

Professionalism: - Shows pride in work and in achievements - Demonstrates professional

competence and mastery of subject matter - Is conscientious and efficient in meeting

commitments, observing deadlines and achieving results - Is motivated by professional rather

than personal concerns - Shows persistence when faced with difficult problems or challenges

Communication: - Speaks and writes clearly and effectively; - Listens to others, correctly

interprets messages from others and responds appropriately; - Asks questions to clarify, and

exhibits interest in having two-way communication; - Tailors language, tone, style and

format to match the audience; - Demonstrates openness in sharing information and keeping

people informed.

Teamwork: - Works collaboratively with colleagues to achieve

organizational goals - Solicits input by genuinely valuing others' ideas and expertise; is

willing to learn from others - Supports and acts in accordance with final group decision, even

when such decisions may not entirely reflect own position - Shares credit for team

accomplishments and accepts joint responsibility for team shortcomings

Client Orientation: - Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view - Establishes and maintains productive partnerships with clients by

gaining their trust and respect - Identifies clients' needs and matches them to appropriate

solutions - Monitors ongoing developments inside and outside the clients' environment to

keep informed and anticipate problems - Keeps clients informed of progress or setbacks in

projects - Meets timeline for delivery of products or services to client

Technological Awareness: - Keeps abreast of available technology - Understands applicability and

limitations of technology to the work of the office - Actively seeks to apply technology to

appropriate tasks - Shows willingness to learn new technology

Education

Applicants must be pursuing qualifications in Human Resources, Organizational

Development, Business Management, Public Administration, or similar. Applicants must:1. Be enrolled in their third or fourth year of an undergraduate degree programme, or pursuing a Masters or PhD, or If pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full time studies at a university or equivalent institution towards the completion of a degree.2. Be computer literate in standard software applications, particularly Microsoft Office applications3. Have a

demonstrated keen interest in the work of the United Nations and have a personal

commitment to the ideals of the Charter; and4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include the

willingness to try and understand and be tolerant of differing opinion and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For this

post, fluency in oral and written English is required. Knowledge of another official language of the United Nations is an advantage.

Assessment Method

Evaluation of candidates for this internship may include a substantive assessment which will

be followed by a written test and face-to-face or telephone interview. Potential candidates will be contacted by directly by the hosting office for further consideration.

Special Notice

Your application for this internship must include:

1. A completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills, and three references

2. An accompanying letter (cover note) that includes:- Title of degree

you are currently studying- Graduation date (when you will be graduating from the

programme)- List the IT skills and programmes that you are proficient in using- Explain why

you are the best candidate for the internship and what you hope to gain from the internship-

Explain you interest in the United Nations Internship Programme in Nairobi.

3. A letter from your university or equivalent institution clearly indicating the status of your enrollment, what programme you are enrolled in and the anticipated date of graduation from the programme.Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

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No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.