Office Assistant (Logistics)
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Food
and Agriculture Organization of the United Nations
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Vacancy Announcement No:
FAO/09/2014
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Issued on: 30th Jan 2013
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Deadline For
Application: 12th Feb 2014
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Position Title:
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Office Assistant
(Logistics)
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Grade
Level:
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SC-1
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CONTRACT TYPE:
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National Personnel Project
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Duty
Station:
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Nairobi
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Organizational Unit:
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FAO-Somalia
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Duration:
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3 Months, with possible extension
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Eligible Candidates:
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Kenyans
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Anticipated start date:
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Immediately
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General
Description of task(s)
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Under the overall guidance of the Officer in Charge (O.I.C.) FAO
Somalia and the direct supervision of the Finance Officer/ Logistics Officer, the incumbent will;
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Assist Logistics Assistant in various
warehouse operations (receiving materials, inspection of newly arrived
materials, issue verification shelving e.t.c) and support lading and
off-loading of all inputs.
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Place and arrange stores and equipment
according to established BIN location.
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Request, monitor and keep records of all
expendables for the office.
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Prepare Tax exemption documents.
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Manage and monitor overtime for
drivers
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Manage and update fuel usage of
official vehicles
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Prepare and update the Inventory Quantity Report and Prepare
and update the Fixed Assets Register
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Undertake in the general
function of the office administration as may be required
·
Assist
Administrative/finance/HR/Logistics staff make photocopies, binding
documents, filing of documents, open doors for visitors etc.
·
Perform any other related
duties as required
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Minimum Requirements
Education:
Secondary school
education. Or equivalent commercial school. Bachelor’s Degree in Finance, Accounting
or Commerce will be an Advantage.
Work Experience:
Two years of
clerical, administrative or logistics experience Preferably in the NGOs or in
the UN.
Languages:
Working
knowledge (level C) of the FAO official language used for communication
within the country (English, French or Spanish) and working knowledge of the local language (Kiswahili) is
required.
IT Skills:
Ability to
effectively use standard office software, such as MS Office (Windows, Word,
Outlook, Excel, Exchange) etc. Ability to use accounting software and other
information systems and databases to insert data, make enquiries,
retrieve/define ad hoc reports and analyses and edit results in appropriate
format.
Office
Management Skills:
Systematic, well
structured and efficient approach to work assignments. Analytical ability,
accuracy and consistency. Exercise diligence and care in dealing with records
and expenditures.
Interpersonal
Communications and Teamwork Skills:
The incumbent
must possess a cooperative spirit, flexibility and openness to work in an
international environment. Tact and courtesy. Ability to establish and
maintain effective working relationships with people of different national
and cultural background.
TO
APPLY:
Send
your application to:
Candidates
are requested to submit a covering letter quoting the Position Title and
Vacancy Announcement No. FAO/09/2014
along with their current/detailed Curriculum Vitae and FAO Personal Profile
Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt
and the application should be sent to HR-Somalia@fao.org
Applications
must be received by the deadline. Late
applications will not be considered.
Only
short listed candidates meeting all essential qualifications will be
contacted.
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