Cash Transfer Officer

 Kenya Red Cross Society is one of the largest humanitarian organizations in Kenya. Its mission is to be the leading humanitarian organization in Kenya delivering excellent quality service of preventing and Alleviating Human Suffering.

Currently, KRCS aims to strengthen disaster preparedness capacity, by investing in stocks for small scale disasters which are hard to resource, strengthening systems and procedures, building experience and improving practice in cash transfer programming, developing human capacity and enhancing the use of learning to inform future responses.

The Society is looking for qualified persons to fill the following position:

Position Title:           Cash Transfer Officer Reporting to:              Program Manager Job location:              Headquarters

Purpose of the job

The Cash Transfer Officer will work closely with the Programme Manager and Relief and Recovery Operations Manager in ensuring cash transfer systems within KRCS are strengthened for enhanced disaster response.

Main duties and responsibilities

Implement Cash Transfer Programming (CTP) at Field level

·         Work closely with Relief and Recovery Operations Manager to identify appropriate Cash transfer modalities for KRCS disaster operations related interventions

·         Ensure targeting of the most vulnerable families to benefit from cash assistance, including supervision of the registration process and data entry to the database system, and ensuring selection according to vulnerability criteria

·         Supervise household visits and ensure procedures for beneficiary management and communication are followed

·         Supervision of the maintenance of the records in hard and soft copy of all the beneficiaries as required and guiding the project staff in KRCS

·         Ensure implementation of all project guidelines with regard to disbursement of payments to the beneficiaries. Administer and monitor cash transfer and payment mechanisms, including follow-up of payments in the database and communication with the payment service providers

·         Work closely with the KRCS procurement, logistics and finance teams regarding identification of service providers and procurement of beneficiary communication tools

·         Conduct any necessary market assessment related to CTP.

Capacity Building

·         Participate in the capacity building of KRCS staff to implement cash and voucher programmes in a technically appropriate way through knowledge transfer, training, development of good practice and evidence based research

·         Capacity building for KRCS CTP implementing teams (mostly volunteers & other partners such as traders & Payment Service Providers) at the field level on cash programming: provide technical support to KRCS staff on CTP (training and supervision)

Review and develop systems, materials and tools for Cash Transfer Programming (CTP)

·         Support the development of Guidelines/Standard Operating Procedures for cash transfer programming (cash for work, conditional and unconditional cash grants, vouchers programming) and ensure its incorporated in the Disaster Management Policy and implemented/followed in the subsequent CTP pilot projects

·         Contribute to the CTP Monitoring and Evaluation (M&E) system set-up, in coordination with the field and M&E teams

·         Undertake data collection, database management, and tracking of M&E outputs

·         Analyze data collected from M&E activities and utilize information to strengthen future work

Capture Monitoring and lessons learnt

·         Monitoring of all cash transfer elements of the disaster operation in the target areas within the country, ensuring targets are met

·         Follow the cash program and activities ensuring that reports are completed on time and to a professional required standard;

·         Carry out monitoring field visits and support volunteers and other participating staff in adhering to the compliance

·         Carry out monitoring and evaluation activities including process, market and impact monitoring and capture learning and feedback to improve the Cash based response.

·         Document cash transfer processes in a case study report to be shared internally and with partners

·         Support in the organization of review meetings of CTPs to identify lessons learned.

Coordination and partnerships

·         Representation of KRCS at external cash coordination forums at national and field levels (compulsory at field level; at national, as requested) – currently this includes Cash Working Groups, and the CaLP regional and Kenya working groups

·         Attend programme progress review events and contribute to future programmatic priorities.

Administrative roles

·         Compile & upload the CTP related resources available on the intranet site (Tools, Documents, Lessons Learned, etc)

·         Support the preparation of workshops, trainings and meetings

·         Undertake general photocopying, faxing, scanning, filing, records, data entries and preparation of printed materials

·         Organize meetings in outlook calendar

·         Assist the project team in procuring items and follow up with logistics and procurement on progress

·         Assist in preparation of cash requests with guidance on the coding from the programme manager

Minimum Qualifications

·         Higher academic qualification on development studies/relevant degree or equivalent experience (3 years)

·         Training in cash transfer programming principles and best practices (CaLP or equivalent Cash ToT is an added advantage)

Key Competencies

·         Experience in ensuring beneficiary accountability in humanitarian programming.

·         Strong analytical and conceptual skills in humanitarian programming, with experience in assessing emergency needs, market analysis, response analysis and program design

·         An understanding of the project management cycle including developing implementation plans and monitoring systems and ensuring project activities are implemented to a high standard in a timely and professional manner.

·         Proven skills in participatory methodologies in assessment, program design and implementation.

·         Familiarity with and the IFRC Code of Conduct. Familiarity with HAP-I and other accountability frameworks as well as humanitarian principles and international codes of conduct

Applications should be sent to the following address to be received on or before Friday, 16^th January 2015.

Secretary General

Kenya Red Cross Society

P.O. Box 40712-00100,

Nairobi