Officer Manager

A Water Engineering Contactor is looking for a dynamic and results-oriented experienced professional OFFICE MANAGER.

LOCATION: Kenya, ITEN (Rift Valley)

CONTRACT DURATION: Fixed-Term Contract;

RESPONSIBILITES AND TASKS:

Secretarial

• Document entry
• Word processing
• Document design
• Classifying
• Archiving
• Design and implement filing systems, and ensure they are maintained and current
• Establish procedures for record keeping and ensure security and confidentiality of data
• Editing administrative and/or commercial folder
• Editing technical report

Office Organization

• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Obtain quotations for various equipment to be purchased in Kenya
• Manage and maintain IT (computer, laptop, printer...)
• Monitor and distribute office equipment sent from BE (computers, office, others…)
• Maintain local (cleaning, repair of equipment, usual maintenance…)
• Maintain a safe and secure working environment
• Reception visitors (customers, partners, subcontractors, suppliers, administrations)
• Manage the telephone communication
• Control of transport vehicles and drivers
• Manage staff travel (mission orders, mission expenses)
• Establish travel budget of staff
• Manage phone fleet
• Manage web services

Office Administration

• Design and implement offices policies and procedures, and ensure that they are adhered to in order to improve operational efficiency
• Overall security arrangement in the office and surrounding and control of security men
• Write administrative document (administrative folder, letter for administration)
• Organize in Kenya, the travel of Aspac International’s staff (hotel reservation, drivers, vehicles)
• Processing of mail (departure and arrival)
• Assist the General Manager in his duties
• Assist staff in carrying out their tasks

LANGUAGES: English.

The Reward

We offer an attractive remuneration package including extra legal benefits. We provide the opportunity to quickly take on more responsibility within our business area in Africa. Working with us means choosing for a long-term perspective and development possibilities.

Contact

Send your Application to: kenya.recruitmenthr@gmail.com