Associate Contracts Management Officer
United Nations
Core Values: Integrity, Professionalism, Respect for Diversity
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DEADLINE FOR
APPLICATIONS:
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25th
October 2012
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DATE OF
ISSUANCE:
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11 October 2012
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FUNCTIONAL
TITLE:
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Associate Contracts Management
Officer
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GRADE:
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NO-B
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SECTIONS UNIT:
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Contracts
Management Section
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LOCATION:
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VACANCY
ANNOUNCEMENT NUMBER:
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UNSOA/CONT/271/2012
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DESCRIPTION and RESPONSIBILITIES
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This post is located in the Contract
Management Section, Division of Support Operations Service, United Nations Support
Office for AMISOM,
1. Ensure effective management
and oversight of high risk/high value, service-based UNSOA contracts by
preparation and monitoring of Contract Implementation Plans, Contract
Close-Out Plans and Close-Out Reports; identifying risks relevant to specific
major contracts and instituting measures to manage or alleviate those risks;
working with Self Accounting Units (SAUs) to develop Standard Operating Procedures
for major contract activities; advising SAUs on contract interpretation and
issues; providing timely and accurate management reporting, including
updating the contracts database.
2. Ensure effective performance management
of contractors by working with SAUs to ensure performance standards and KPIs
are included in Scopes of Work/Requirement and contract terms for major
contracts; proactively holding Monthly Contractor Performance meetings and
managing performance issues in major contracts; ensuring completion of
Quarterly Contractor Performance Reports with input from SAUs.
3. Ensure effective
relationships are established and maintained with contractors and SAUs to
ensure optimal contract performance by working proactively with SAUs to
create a climate of collective, cooperative and coordinated approaches to
best practice management of contracts; establishing and participating in
cross-functional teams from key UNSOA stakeholders for UNSOA major contracts
to improve issue resolution and better contract performance; promoting
management of contracts in a manner that motivates and encourages good faith
contractors to continue on the vendor roster, and to provide services to the
UN; maintaining regular and productive communications with SAUs &
contractors.
4. Contribute to development of
best practice tools, templates, processes and lessons learned for future
contracts by contributing to development of libraries of 'best practice'
tools and templates, including sample contracts, model SOPs and Scopes of
Work/Requirement; and providing information and presentations to stakeholders
on best practices, tools and templates and lessons learned.
5. Assist the Chief of Section
in analyzing the efficiency and effectiveness of major contracts, contract
models and performance management methods, and making recommendations for
improvement.
6. Perform any other related duties as required.
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COMPETENCIES
Client
Orientation: Considers all those to
whom services are provided to be “clients” and seeks to see things from
clients’ point of view. Establishes and maintains productive partnerships
with clients by gaining their trust and respect. Identifies clients’ needs
and matches them to appropriate solutions. Keeps clients informed of progress
or setbacks in projects. Meets timeline for delivery of product or services
to clients.
Teamwork: Works
collaboratively with colleagues to achieve organizational goals. Solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn
from others. Places team agenda before personal agenda. Builds consensus for
task purpose and direction with team members. Supports and acts in accordance
with final group decisions, even when such decisions may not entirely reflect
own position. Shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Accountability: Takes ownership
for all responsibilities and honours commitments. Delivers outputs for which
one has responsibility within prescribed time, cost and quality standards.
Operates in compliance with organizational regulations and rules. Supports
subordinates, provides oversight and takes responsibility for delegated
assignments. Takes personal responsibility for his/her own shortcomings and
those of the work unit, where applicable.
Communication: Speaks and writes
clearly and effectively. Listens to others, correctly interprets messages
from others and responds appropriately. Asks questions to clarify, and
exhibits interest in having two-way communication. Tailors language, tone,
style, and format to match the audience. Demonstrates openness in sharing
information and keeping people informed.
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QUALIFICATIONS
Education: Advanced
university degree preferably in business administration, commerce, law or
other relevant field. A first level university degree with a relevant
combination of academic qualifications and experience may be accepted in lieu
of an advanced degree.
Experience: A minimum of four (4) years of progressively
responsible experience in contracts management or related area. UN experience
is desirable.
Language: Fluency in English, (both oral and
written) is required; Knowledge of another UN official language
is an advantage.
Others: Knowledge of global contract
management practices. Good communication skills. Familiarity with computer
applications such as MS Word, Excel, Access and Lotus Notes an asset.
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