Registry Mailing Clerk

Competition Notice: LE-04 Registry Mailing Clerk

2012-Immig-09

Notice is hereby given of a competition for staffing of a Registry Mailing Clerk position on an indeterminate basis, and to establish a pool of eligible candidates valid for one year. The staffing process will consist of a review of all applications and CVs to ensure that the applicants have demonstrated that they meet the screening requirements stated below. Selected candidates will be invited for a written exam to assess essential and desirable skills/qualifications, and successful candidates of the exam will be convoked for an interview to evaluate the candidate’s suitability for the position.

To:                  Internal/External Applicants

External candidates:  [pls note that it is our policy to pay recruits at the minimum of the salary range for the level]

Section:        Immigration

Title:               Mailing Clerk

Level:             LE-04

Supervisor: Registry Supervisor

Summary of Duties:

·         classifies, attaches, distributes and tracks incoming immigration correspondence,

·         processes and coordinates packages for outgoing correspondence, including coordination with courier companies, 

·         creates electronic files for immigrant and non-immigrant applications, and prepares corresponding paper files for further processing, and

·         performs other clerical duties as required.

Screening Requirements:

           

Education:  

Graduation from a recognised university or Diploma in business/secretarial studies, OR

An acceptable combination of education, training and work experience

           

Language:   

Fluency in English is required.

Ability to communicate orally in French, Swahili and other East African languages is desirable.

           

Experience:

Previous work experience in a computerized office environment would be an asset.

           

Rated Qualifications:

Knowledge: 

·         General office procedures and practices.

·         Software packages such as Windows, Microsoft Outlook, and Microsoft Office.

·         Knowledge of Canadian (or similar) immigration policies and procedures is an asset.

·         Knowledge of local laws and customs is an asset.

Abilities:

·         Strong organizational, planning and time management skills

·         Effective communication skills (verbally and in writing) in English.

·         Able to establish effective working relationships with colleagues and supervisors

·         Able to adapt quickly to procedural and technological changes

·         Able to enter data quickly and accurately into a computer system

                       

Personal Suitability:

·         Discrete and reliable with good integrity and judgment *these qualities will be tested and rated during the competition process.

·         Flexible, works well under pressure, and a self-starter.

·         Comfortable in a fast paced, deadline oriented environment.

Assets:

·         A working knowledge of French.

           

Conditions of Employment:

           

·         Ability to obtain the required Reliability Status (security check).

·         Canadian or Kenyan citizenship or valid work permit in Kenya

To Apply:

Applications must be submitted by 16:00, 22nd October, 2012, via email.  Candidates must demonstrate in writing that they meet the screening requirements by submitting their CV under a covering letter to:

           

Ref: 2012-Immig-09

           

Email: nairobi.competitions-concours@international.gc.ca

The results of this competition may also be used to establish a pool of qualified candidates to staff similar openings in the Immigration Section which might arise in the 12 months following the completion of this competition.