Senior Security Assistant

I. POSITION INFORMATION
Vacancy Notice:IOMKE/067/12
Position title : Senior Security Assistant
Position grade : G-6
Duty station : Kakuma,Kenya
Seniority band:  Subject to rotation
Job family:  Band 3
Organizational unit:  Staff Security

Position number : SSU 

Position rated  :  No
Reporting directly to Head of Sub-office
Overall supervision by Field Security Officer
Managerial responsibility N/A
Directly reporting staff N/A

II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of the FSO Nairobi, the direct supervision of the Head of Sub Office and in co-ordination with the National Security Coordinator, Nairobi. The incumbent will be responsible to produce and maintain Security Plans for the Sub Office and in close cooperation with the FSO, monitor IOM operations in the areas of responsibility and advise the HoSO regarding security and safety of IOM staff and property.

III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Coordinates all security related activities with the Head of Sub Office, as defined by the FSO.
2. Develops a close working relationship with UNDSS and other UN Security Officers and offices, Government Security Services, International organizations and private security personnel, to ensure appropriate lines of communications are established for all aspects of staff safety and security in the Sub Office.
3. Monitors and tracks all staff travels and advises staff regarding Security Clearances to ensure all staff are adhering with existing tracking and travel procedures.
4. Ensures that security administration activities (Security Clearances, ISECT profiles, staff lists etc) are properly completed and archived for future access as required.  Ensures all missions from the sub office are MOSS compliant prior to departure.
5. Supervises and trains IOM staff to guarantee that staff are competent in all mandatory fields.
6. Supervises and trains guards as directed by the FSO.
7. Advises staff in residential security issues.
8. Ensures all relevant security information is immediately disseminated in a timely manner to the relevant IOM field office and its staff, FSO and National Security 2 Coordinator
9. Assists in conducting security assessments/evaluations of offices, vehicles and projects activities and offers appropriate mitigation recommendations. Is fully conversant with and undertakes an active role in the development and implementation of evacuation/emergency security plans in coordination with the FSO.
10. Provides updated security information to all IOM staff and a detailed security briefing to all new staff members entering the mission.
11. Ensures that all staff complete the mandatory security trainings (UNDSS Basic and Advanced Security in the Field online training CD).
12. Is fully competent in and undertakes the coordination of travel security for the sub office staff.
13. In co-ordination with the Head of Sub office and FSO undertakes medical evacuations when required.
14. Investigates and reports security breaches/incidents within the area of responsibility, works closely with the Government police in efforts to ensure IOM staff, its assets and interests are protected while ensuring strict confidentiality.
15. Assists the supervisors in establishing policies and procedures for reviewing crisis situations as directed by the FSO.
16. Prepares draft security plans for specific areas within the missions area of operation including all aspects related to development, implementation and updating of the plans in close cooperation with the FSO.
17. Supervises the contracted guards in the performance of services, including fire control, first aid procedures, use of equipment and operation of the automated alarm and video surveillance systems if installed. Where training in fire control and first aid is found to be deficient coordinates with the contractor to ensure such training is undertaken.
18. Performs other duties and responsibilities as may be requested by the National Security coordinator or FSO.

IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project
beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Interfaces with the UNDSS, safety/security counterparts, relevant government agencies, and other stakeholders to prepare adequate responses to security management challenges
Actively shares relevant information
Clearly communicates, and listens to feedback on changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing 
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Applies knowledge of and supports the implementation of IOM and UNDSS safety /
security policies / procedures in efforts to enhance staff security
Anticipates and prepares adequate responses to matters affecting staff
safety/security
Displays availability outside of regular hours to respond to challenges
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork 
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization 
Establishes realistic resource requirements to meet IOM needs.
Technical

V. EDUCATION AND EXPERIENCE 
Completed bachelor’s degree in Social science, public administration, police/military courses in an accredited academic institution and a combination of relevant military/police training on procedures and practices.
1. A minimum of 6 years of progressively responsible senior technical experience in National or international Military, Police or other organization, Security management.
2. A minimum of 2 years work experience in an international organizations or the United Nations.
3. Experience in conducting security assessments and security briefings.
4.  Good political and social knowledge of the country.
5. Proven experience in supervising staff and leading a team.
6. Computer literacy with a high degree of proficiency in commonly used applications such as Word, Powerpoint and Excel is required.
7. The ability to work in a multi-cultural environment with others with diverse professional backgrounds is required. The ability to handle a heavy workload efficiently with minimal supervision and understanding the importance of close teamwork is highly regarded. In security/emergency services dedication to one’s duty is paramount and flexibility and commitment to these duties in
an emergency will be expected and appreciated.
8. Training in emergency and disaster response is an added advantage.
9. The readiness to undergo all required security trainings.

VI. LANGUAGES
Required
Fluency in both written and spoken English and Kiswahili.

Mode of Application:
Submit cover letter and CV including daytime telephone and e-mail address to:-
International Organization for Migration (IOM), Human Resources Department, P.O. 
Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int
CLOSING DATE:  23 October, 2012 
Only shortlisted applicants will be contacte