Administrative Assistant – Research Methods Group and Geoscience Lab
About
our organization
The World Agroforestry Centre (ICRAF) is an
independent research institution which generates science-based knowledge about
the diverse roles that trees play in agricultural landscapes, and to use its
research to advance policies and practices, and their implementation that
benefit the poor and the environment. ICRAF is guided by the broad development
challenges pursued by the Consultative Group on International Agricultural
Research (CGIAR). These include poverty alleviation that entails enhanced food
security and health, improved productivity with lower environmental and social
costs, and resilience in the face of climate change and other external shocks.
The Centre’s headquarters are located in Nairobi,
Kenya, with eight regional and sub-regional offices located in China, India,
Indonesia, Kenya, Malawi, Mali, Peru and Cameroon. ICRAF conducts research in 28
other countries in Africa, Asia and Latin America.
Main purpose of the job
To
provide business support to both RMG and Geoscience lab, while working closely
with the RMG Programme Management Officer
Specific responsibilities
·
Handle all RMG’s
and GSL administrative matters.
·
Process Memoranda of Understanding/Letters of Agreement.
·
Administer, monitoring and maintain a real-time budget
monitoring system for both units, ensuring that the internal budget monitoring
system is synchronised with that of the Finance Unit. Ensure that there is consistency between available budgets and the
activities of the RMG and GSL, respectively.
·
Monitoring and take appropriate
action to ensure that project and unit related charge backs are received.
·
Preparing and ensuring logistical arrangements,
including pre- and post-travel arrangements for incoming and outgoing missions.
Prepare and monitor travel cash advance requests.
·
Assisting with the preparation of
reports, presentations and business plans.
·
Liasing with HR on staff and
consultancy requests matters
·
Liaising with procurement and finance offices for timely
purchase of project goods and services
·
Maintaining units’ assets registers.
·
Draft letters, scheduling appointments and provide
support in arranging workshops and meetings.
·
Ensuring that project documents are filed and archived.
Requirements
·
A relevant degree in Business Administration or Social
Sciences.
·
A Post Graduate Diploma in project management will be an
added advantage.
·
Good understanding of budgeting and financial management
procedures.
·
Proficiency in database applications and MS office suite.
·
Up to 5 years’ relevant experience.
·
Extensive knowledge and experience of budget monitoring
and financial management
·
Highly motivated team player.
·
Ability to multitask and respond to short deadlines
·
Good
communication skills in both written and spoken.
Terms of offer
We offer a collegial, diverse and gender-sensitive
working environment, and we strongly encourage applications from qualified
women. This position is on National terms and will
be for an initial period of three (3) years, renewable subject to six (6)
months’ probation period, assessment of performance, continued relevance of the
position and availability of resources.
How to apply
Applications
will be considered until 15 May 2013.
Please note that only short-listed applicants will be contacted.
To learn more about our organization, please visit
our website: www.worldagroforestry.org
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