Program Accountants

Posted: 17 May 2013 05:42 AM PDT

Vacancy Number: PAS/FIN/05/13
Finance

Location: Nairobi, Kenya
Duration: 2 years with the possibility of renewal

The International Livestock Research Institute (ILRI) works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI has two main campuses in East Africa and other hubs in East, West and southern Africa and South, Southeast and East Asia. http://www.ilri.org/.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. http://www.cgiar.org/.

The Position

ILRI seeks to recruit various program accountants. Under the supervision of the Program Management Officer (PMO), this position exists to provide financial and budgetary support to the various programs under ILRI.

Key responsibilities

·    Responsible for ensuring program expenses are charged to the correct budget code and corrections are done by the 5th of every month;

·    Management of sub grantees by ensuring financial reports are received on time as per specific contracts and properly filed for future reference, reviewing their vouchers and financial reports, facilitating funds transfers and follow up on any matters arising from received documentation;

·    Responsible for producing monthly financial management reports for the program. Discussing deviations from planned burn rates;

·    Responsible for preparing timely and accurate donor Financial reports as per specific donor guidelines. Making sure all reports are agreeing with the General ledger and ILRI guidelines;

·    Support annual budget preparation and periodic project budgets through review, collation and consolidation;

·    Ensure donor receivables are reconciled to the GL, Invoicing the donors and ensuring cash is received on time and before three months. Ensure provisions for bad debts are done as per policy;

·    Ensure donor payables are reconciled to the GL and significant balances are explained by burn rates;

·    Work with Grant Officers to ensure full cost items are charged to the projects as per agreements such as research support, ICT, space and overheads;

·    Plan and prepare for project close out which includes ensuring all expenses have been charged, partners have accounted, accruals have been included, final report has been submitted and any other specific contractual obligations have been met;

·    Ensure proposals are fully costed and are in line with ILRI guidelines;

·    Participate and contribute to ILRI system enhancements.

Requirements:-

·    Relevant undergraduate degree and accounting qualification;

·    3 years’ experience in financial management with progressive experience in processing donor reports and following up of sub grants;

·    Experience preparing and supporting external audit;

·    Ability to multi-task in dealing with several different issues at a time;

·    Ability to work under high pressure, meet deadlines, monitor and follow-up on pending matters under minimum supervision;

·    Ability to communicate fluently in writing and verbally in English.

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus.  The position is on a 2 year contract with the possibility of renewal, contingent upon individual performance and continued funding.

Job level and salary

This position is job Grade 2C. The job holder will also get other NRS benefits provided by ILRI.

How to Apply

Applicants should send a cover letter and CV combined as one document addressed to the Human Resources Director, explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience by 31^st May 2013. Log on  to:http://www.myjobsinkenya.com/ilri_jobs. The position title and reference number REF: PAS/FIN/05/13 should be clearly marked on the cover letter. Only online applications will be considered, and only short listed candidates will be contacted.