Human Resources Clerk - UNOCHA SOMALIA

By Live Lover -
ocation :Nairobi, KENYA
Application Deadline :10-Apr-15
Type of Contract :FTA Local
Post Level :GS-4
Languages Required :English  
Duration of Initial Contract :One Year
Expected Duration of Assignment :One Year (with possibility of extension)
REFER A FRIEND  APPLY NOW
Background

The situation in Somalia remains fragile with continued political instability, climatic variability, and lack of basic social services. OCHA’s role is to coordinate effective and principled inter-agency humanitarian response and ensure that relief assistance reaches the people who need it in a timely manner.

In line with OCHA’s global mission, OCHA Somalia continues to:
  • Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities, including the collection, analysis and dissemination of information to humanitarian partners, and negotiation of access;
  • Support the government efforts and humanitarian organizations in relocation of internally displaced and return;
  • Coordinate the implementation of humanitarian response in Somalia with UN agencies and programmes, national and international NGOs and local authorities/communities as appropriate, with focus on strengthening the cluster approach.
  • Enhance a protective environment that respects the human rights of all, including IDPs, returnees and minority clans.
The HR Clerk works in close collaboration with UNDP/Somalia staff to ensure full compliance of UNDP standards.
Under the overall guidance of the Head of administration and Finance and the direct supervision of the Human Resources Officer, S/he will play a key role in ensuring the primary objectives of OCHA Somalia are met.
Duties and Responsibilities

Summary of key functions:
  • Support to implementation of HR strategies;
  • Support to implementation of HR services;
  • Support to  the Management of staff  time and attendance:
  • Support to knowledge building and knowledge sharing.
Provides support to the implementation of HR strategies focusing on achievement of the following results:
  • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
  • Provide inputs to preparation of administrative team results-oriented work plans.
Support  to the Implements HR services focusing on achievement of the following results:
  • Prepare requests for contract extensions and track staff contracts;
  • Provide inputs to the OCHA Somalia staffing table and the rosters;
  • Collect background information/documents for submissions to the Local Appointment and Promotion Board (LAPB);
  • Compile information on staff training plan;
  • Extract, input, copy and file data from various sources;
  • Maintain proper filing system for HR records and documents;
  • Assist the HR Analyst with the recruitment of staff;
  • Compile information as required.
Support to  the Management of staff  time and attendance focusing on achievement of the following results:
  • Compile staff leave requests for Head of office approval;
  • Prepare the quarterly leave plan for the office.
Supports knowledge building and knowledge sharing in the OCHA Somalia office focusing on achievement of the following results:
  • Participate in the training for the operations/projects staff on HR;
  • Contribute to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall OCHA Somalia efficiency in human resources management and success in introduction and implementation of HR policies. Accurate analysis, reporting, proposals on systems enhancement strengthen OCHA credibility of OCHA as an effective and efficient organization in the HR sector.
Competencies

Functional Competencies:
Operational Effectiveness:
  • Ability to perform a variety of repetitive and routine tasks and duties related to human resources;
  • Ability to review data, identify and adjust discrepancies;
  • Ability to handle a large volume of work possibly under time constraints;
  • Good knowledge of administrative rules and regulations;
  • Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required;
  • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
  • Ability to organize and complete multiple tasks by establishing priorities.
Managing Data:
  • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
  • Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
  • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
  • Interprets data, draws conclusions and/or identifies patterns which support the work of others.
 Managing Documents, Correspondence and Reports:
  • Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
  • Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
  • Shows sound grasp of grammar, spelling and structure in the required language;
  • Ensures correspondence, reports and documents comply with established UN standards;
  • Ability to produce accurate and well documented records conforming to the required standard.
Planning, Organizing and Multi-tasking:
  • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
  • Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines;
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support;
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Required Skills and Experience

Education:
  • Secondary education. Specialized Certification in Human Resources Management is desirable but not a requirement.
Experience:     
  • 4 years of relevant experience in Administration and Human Resources;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Experience in handling of web-based management systems.
Language:
  • Fluency in oral and written English.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

REFER A FRIEND APPLY NOW

Comments

Post a Comment

Popular posts from this blog

Dispatch Manager

By Live Lover -
Our Client, a leading motorbike and three wheeler assemblers in Kenya seeks to recruit a  Dispatch Manager . The ideal candidate will be responsible for overseeing the scheduling, staging, tracking and reporting of the day's activities. He/she will also be in charge of recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred. Key Responsibilities Scheduling and assigning work crews, delivery vehicles and service equipment for the daily tasks  Receiving and preparing work orders and monitoring jobs in progress Informing staff about logistic problems or updates and handling questions or complaints from staff and clients Recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred Identifying items and containers of incoming and outgoing shipments and v...
Read more

Systems Developer

By Live Lover -
Image
Job Title Systems Developer Location Nairobi,KE Organization Name Information Systems Department Description Welcome aboard  Kenya  Airways!  Kenya Airways is truly the Prideof Africa. Our global network now reaches 59 destinations, 46 of which are spread across the  Africa  continent. With a modern fleet of  36 aircrafts, including four Boeing 777 series, makes us one the youngest fleets in  Africa . Kenya Airways opens a world of opportunity across the continent, creating sustainable development by connecting its people and businesses within  Africa  and around the world. At Kenya Airways we believe our greatest asset is our people. When you join Kenya Airways we provide you with training and all the systems and tools you require to perform. And best of all, we provide an environment that enables each and every one of our employees to achieve their full potential. Brief Description Development and Maintenance of reporting, ...
Read more

People Operations Administrator

By Live Lover -
Image
To apply click here Date: 30-Jul-2021 Location: Nairobi, Sub Saharan Africa, KE Company: British Council The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connec...
Read more