Operations Assistant - GS 6
KENYA COUNTRY OFFICE
VACANCY ANNOUNCEMENT
Duty Station - Nairobi
Post: Operations Assistant
- GS 6 Type of Contract: Fixed Term
Date of Issue: 14 May
2012 Closing Date: 27 May 2012
Applications are hereby invited from
qualified candidates to fill the above Fixed Term position
in the Operations Section of UNICEF Kenya Country Office.
Purpose
of the Post: Under the direct supervision of
the Chief of Operations, the incumbent will provide administrative and
technical support to the Head of the Support Service Centre (SSC) to deliver
operational support for programme implementation.
Major
Duties and Responsibilities:
Design and maintain Operations Section performance
monitoring reports, generate reports from SAP (VISION),
analyze financial records like receipts, balances, payments, statements,
reports, vouchers and other day-to-day data transactions and monitoring systems
to produce management reports as assigned.
Maintain a follow up system of work within the
Support Services Centre (SSC) and coordinate the workflow between the
consolidated Operations Section, the Kenya Country Office and the Regional
Office.
Maintain the SSC Calendar. Co-ordinate and participate in the
organization and preparation of staff meetings or other related meetings and
take minutes or notes for circulation.
Ensure the preparation of reports and documents for proper distribution.
Prepare recurring reports as scheduled and special
reports as required for budget preparation, audits or other reasons. Calculate and compile cost estimates and
projected budget requirements and assists in preparation of budget statements
for area of assignment.
Register and follow up supplier
invoices until payment is executed.
Identify and recommend solutions to blockages in the payment process and
respond to supplier queries on outstanding invoices.
Receive, screen, log and route
correspondence, maintain policy, confidential and general files. Initiate correspondence to verify data,
answer queries and obtain additional information on accounts and financial
transactions as required.
Search office files and records
relating to a variety of topics for information and reference. Select information and records in specified
format or on the basis of general instructions for use by others in preparing reports,
correspondence, technical papers, project or programme plans and general
reference documents.
Assist in other areas of SSC and
in particular protocol, Finance, Inventory, Travel and Supplies
Required
Qualifications:
Completion of secondary education. Graduate
preferably in Accounting or Business or other related field is desirable.
Experience: Six years work experience preferably in the field of
Finance, Accounts or Administration.
Knowledge of working processes in the Government of Kenya especially
in the areas of Protocol, Customs and general administration is an added
advantage.
Language: Fluency in English and
Swahili as a working language.
Competencies: Communication, Working with People, Drive
for Results, Analyzing, Applying Technical Expertise, Planning &
Organizing, Following Instructions and Procedures.
Interested and suitable candidates should
ensure they forward their applications along with their curricula vitae
(internal candidates should attach copies of their last two Performance
Evaluation Reports), to:
The Human Resources Manager
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/OPS/2012-23” in the email subject.
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