Supply Chain Manager

The International Livestock Research Institute (ILRI) seeks to recruit a Supply Chain Manager to provide Procurement leadership and ensure compliance with ILRI and donor supply management policies and procedures.

ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia. The outcomes of these research partnerships help people in developing countries keep their farm animals’ alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases. www.ilri.org

ILRI is a not-for-profit institution with a staff of about 700 and in 2015, an operating budget of about USD 83 million. A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa and in South, Southeast and East Asia. www.cgiar.org

Responsibilities

1. Procurement
   • Develop and implement strategic sourcing strategies – spend management, supplier development and management, category buying, framework contracts, vendor managed inventory and vendor rating.
   • Ensure cost-effectiveness, quality and timely delivery off all supply chain clients’ requirements.
   • Ensure suppliers are formally pre-qualified prior to inclusion on suppliers list.
   • Ensure compliance with ILRI and donor supply management policies and procedures.
   • Ensure duties and VAT exemption applications are placed and exceptions obtained timeously.
   • Proactively anticipate supply chain related risks and develop appropriate mitigations.
   • Budgeting and control  – Manage resources to ensure value for money.
   • Guide on performance evaluation for outsourced service providers.
   • Manage development and preparation of contracts and ensure all contracts renewals / reviews are done on time.
   • Lead the procurement committees and ensure all procurements are properly recorded.
   • Ensure good supplier relations are maintained.
   • Ensure WIN-WIN negotiations are carried out with suppliers to ensure sustainable mutual gains for both ILRI and the supplier organizations.
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2. Stores and inventory management
   • Manage receiving, storage and issuing of goods and consumable materials.
   • Manage surplus and scrapped ILRI assets disposals as per the approved ILRI assets disposal policy.
   • Manage resources to ensure value for money.
3. Transport
   • Ensure ILRI or outsourced drivers are trained on safe and defensive driving.
   • Ensure clients transportation needs are met on time and competitively.
   • Ensure vehicles are clean, hygienic and in good maintenance state.
   • Ensure availability and optimal utilization of ILRI vehicles.
   • Ensure monthly vehicle performance reports prepared, reviewed and appropriate action taken.
   • Review ILRI vehicle transport recharge invoices.
   • Manage outsourced transport providers.
   • Ensure compliance with ILRI transport policy.
   • Manage resources to ensure value for money.
4. General
   • Ensure Customer requirements are promptly met.
   • Resolve Customer queries and complaints.
   • Introduce a Customer complaints tracking register and make use of surveys and analysis to improve Customer service.
   • Hold regular meetings with staff and direct reports.
   • Train, develop, empower and motivate staff to deliver their maximum.
   • Track supply chain performance KPI’s and regularly and submit performance reports.
   • Identify and implement measures to improve supply chain performance on ongoing basis.

Requirements

• Bachelor’s degree in Purchasing and Supplies Management or related discipline.

• A full member of Chartered Institute of Purchasing and Supplies (MCIPS), and  Kenya Institute of Supply Management (KISM).

• At least 7 years work experience in busy procurement unit, with 3 years at senior management level.
• Experience with regulations that govern donor-funded procurement preferred.
• Proficiency in computerized procurement software and other Microsoft computer packages.
• Ability to communicate effectively with multiple interdisciplinary teams.
• Good presentation and oral/written communication and skills.
• Creative and dynamic person who can operate both individually and as part of a team.

Post location: The position is based in ILRI Nairobi, Kenya.

Terms of Appointment
This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus. It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

Job Level
This position is job level 3B. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.
How to apply: Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development. The position title and reference number REF: SCM/CS/09/2015 should be clearly marked on the subject line of the cover letter.
All applications to be submitted online on our recruitment portal: Supply Chain Manager by 15 October 2015.
To find out more about ILRI, visit our websites at http://www.ilri.org/