Program Administrative Assistant

By Live Lover -
The African Population and Health Research Center (APHRC) is a pan-African, non-profit, regional research institute that conducts high-quality research on population, health, education and urbanization and  other development challenges facing sub-Saharan Africa.

The Center seeks to recruit two Program Administrative Assistants; one will be based in the Operations Division and the other in the Research Division. 

Key Responsibilities
Manage the Division Leader’s office and respond to queries in his/her absence;
Schedule appointments for the Division Leader and other members of the team as necessary;
Review emails, respond to routine enquiries and draft responses for the Division Leader;
Manage meetings of the Division, including preparing documentation and taking minutes as necessary;
Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
Maintain an effective record and filing system for contacts, project activities, correspondences, and documents for quick and easy reference;
Develop schedules and analysis to help review products from various units within the division;
Ensure confidentiality of information in Division Leader’s office;
Provide support in preparation and formatting of reports;
Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
Assist in contract preparations within the Division;
Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems andother reimbursements;
Assist with financial management in the Division, including assisting with monitoring of the Division budget expenditure;
Maintain grant reporting requirements and schedules in the Project Management System (PMS)
and follow-up on project reports to ensure submission by due dates;
Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the division teams the rationale for projects that are delayed;
Maintain an effective record and filing system for contacts, donor correspondences and related documents; and Support where appropriate in the planning and execution of the identified fundraising campaigns.
 
Essential Skills
 Diploma in business administration;
At least 7 years of relevant post-qualification experience in a busy office environment, preferably in an INGO;
Good planning, financial and organizational skills;
Good computer skills;
Excellent communication skills (both written and verbal);
Excellent interpersonal skills;
 multicultural environment will be an added advantage.

Desirable Skills:
 Detail oriented, discreet, tactful, courteous;
 Ability to work independently, set priorities, juggle tasks, meet deadlines;
 Initiative and innovation in assessing situations, troubleshooting, conflict resolution, teambuilding; and
 Some basic qualification in accountancy is desired for the Operations Division.
Interested candidates should send via email their letter of application and CV, quoting current and expected salary, with contact details of three referees to jobs@aphrc.org. Please indicate ‘Program Admin Assistant’ including preferred division on the subject line of the email. Application letters should be
addressed to:
The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor, Manga Close, Off Kirawa Road, Kitisuru
P.O. Box 10787 – 00100 GPO, Nairobi
Email: jobs@aphrc.org; Website: www.aphrc.org

Applications will be considered until 3rd December 2014. Only short-listed candidates will be contacted.
APHRC is an equal opportunity employer and no payment is required at any stage of the application
process.

Comments

Post a Comment

Popular posts from this blog

Dispatch Manager

By Live Lover -
Our Client, a leading motorbike and three wheeler assemblers in Kenya seeks to recruit a  Dispatch Manager . The ideal candidate will be responsible for overseeing the scheduling, staging, tracking and reporting of the day's activities. He/she will also be in charge of recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred. Key Responsibilities Scheduling and assigning work crews, delivery vehicles and service equipment for the daily tasks  Receiving and preparing work orders and monitoring jobs in progress Informing staff about logistic problems or updates and handling questions or complaints from staff and clients Recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred Identifying items and containers of incoming and outgoing shipments and v...
Read more

Systems Developer

By Live Lover -
Image
Job Title Systems Developer Location Nairobi,KE Organization Name Information Systems Department Description Welcome aboard  Kenya  Airways!  Kenya Airways is truly the Prideof Africa. Our global network now reaches 59 destinations, 46 of which are spread across the  Africa  continent. With a modern fleet of  36 aircrafts, including four Boeing 777 series, makes us one the youngest fleets in  Africa . Kenya Airways opens a world of opportunity across the continent, creating sustainable development by connecting its people and businesses within  Africa  and around the world. At Kenya Airways we believe our greatest asset is our people. When you join Kenya Airways we provide you with training and all the systems and tools you require to perform. And best of all, we provide an environment that enables each and every one of our employees to achieve their full potential. Brief Description Development and Maintenance of reporting, ...
Read more

People Operations Administrator

By Live Lover -
Image
To apply click here Date: 30-Jul-2021 Location: Nairobi, Sub Saharan Africa, KE Company: British Council The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connec...
Read more