Sponsorship Relations Coordinator

FH/Kenya (Food for the Hungry, Kenya) a Christian Development and relief agency seeks to fill the following vacant position at their Marsabit office:

                       

Job Title:                         Sponsorship Relations Coordinator

Department:                     Child Development Program

Location:                         Marsabit

Reports To:                      Program Manager

Contract duration:                      One year renewable contract

Date Created/Updated:  20^th November 2014

Closing Date:                 11^th December, 2014

MISSION STATEMENT

Motivated by Christ's love, this position plays a key role in promoting the wholistic ministry of Food for the Hungry (FH) through the framework of the organization’s vision, “God called and we responded until physical and spiritual hungers ended worldwide.”  In order to accomplish this vision, FH’s mission is to “walk with churches leaders and families in overcoming all forms of human poverty by living in healthy relationship with God and His creation.”

POSITION IN THE ORGANIZATION

The Sponsorship Relations Coordinator reports hierarchically to Program Manager.

The Sponsorship Relations Coordinator manages a team of between 4 to 7 employees.

PURPOSE OF THE JOB

Provide a link between the field office and all the Sponsor Development Offices (SDOs), defining and leading the process to meet the requirements established by SDOs and the Country's strategy. Creates and develops ongoing relationships with international and local teams interested in partnering with the communities where FH works towards mutual transformation.

ESSENTIAL TASKS AND RESPONSIBILITIES

Key Result #1 – Manage Child-Sponsor activities .

1.      Provide vital link between the Field Office and all the Sponsor Development Offices that provide sponsorship-related funding. 

2.      Maintain and monitor communication that flows between sponsored children and their sponsors.   

3.      Ensures field staff understands Sponsorship reporting requirements and data management procedures and that the systems and processes are in place to meet the required standards.                     

4.      Monitors key indicators through WorldLink and other supporting systems and makes adjustments as necessary to ensure performance is meeting or exceeding the global sponsorship standards and targets.   

5.      Provides appropriate staff training and resources related to sponsorship.                                                       

6.      Edits and uploads the reports and other documents required to meet program requirements in WorldLink.

7.      Through regular visits and other avenues of communication (Skype, email, telephone), monitors the performance of Kenya sponsorship sub offices and communities and provides all necessary support to ensure satisfactory sponsorship reporting.

Key Result #2- Facilitating Work Team Communication and Visits.

1.      In coordination with SDO and local staff, facilitates an engaging and transformational on-field experience for all visiting teams, inviting the team to understand the work of FH and encouraging them to get involved with the right program opportunity.

2.      Walking with the team members throughout their entire visit, helping them to understand and process the FH programs, people and communities that they encounter while in country, and assists teams to debrief their experience.

3.      Organizing and coordinating well-planned logistics, such as schedules, budgets, details (food, lodging and transportation), field and home visits and project details for all visiting teams.

4.      Acting as the point person for safety and security issues related to visiting teams including training on and support of the FH Protection Policy; is aware of security procedures for all types of emergencies.

5.      Providing follow-up information (reports, photos, Skype calls, etc.) to the SDO about the team’s in-country experience so that they can debrief and follow up with the team when they return home.

Key Result #3 – Establishing and maintaining Program areas

1. Work with the CDP team to establish new Program areas by supporting development of proposals and updating of annual plans
2. Routine management of registered children to ensure it meets standards and the approved levels
3. Build and maintain and effective network and proactively seek collaboration with government and other relevant organizations.

Key Result #4 Reporting Monitoring and assessment

1. Update the program monitoring tools as required.
2. Periodically collect, collate and compile up to date  information and skill sets that is/are useful for community transformation and feed this into the CT plans as part of the CDP team
3. Participate in preparation of required reports as per set guidelines.

QUALIFICATIONS  

• Vibrant personal relationship with Jesus Christ
• Demonstrated skills in staff management and community relations.
• Ability and willingness to work independently with a high degree of motivation and be result oriented.
• Good report writing skills
• Proficiency in MS Office suite
• Knowledge of related programs e.g WASH, Health and Nutrition etc
• Good communication, interpersonal and organizational skills, including the ability to effectively lead a team.
• Ability to travel (up to 5% per year, domestic travel.)

EDUCATION AND EXPERIENCE

Bachelors Degree in a relevant filed such as Social work, community development, project management with at least 4 years experience working in a similar position within NGO set up.

LANGUAGE SKILLS  

Proficiency in spoken and written English and Kiswahili.

Interested and qualified candidates should send their applications, details of current salary, updated CV with three referees and day telephone contacts, not later than 11^th December  to:     H R Manager, P.O Box 14978 - 00800 Nairobi or email address hr-fhkenya@fh.org.

NB: Please note that only short listed candidates will be contacted