Assistant Data Management Officer

IVN//EVN/KEN/KAK/12/021
Functional Title: Assistant Data Management Officer
Position Number: 10019937
Duty Station: Sub Office Kakuma, Kenya
Date of Entry: 01 February 2013
Duration of Assignment: Initially for one year
Category and Level: NOA
Closing Date: 28 December 2012

Responsibilities:
The Associate Operations Data Manager is responsible for the management of data collection and reporting activities in field operations and for training field staff on data management and analysis. The incumbent liaises with relevant Officers in the regional hubs or sections in headquarters, as applicable, for technical guidance on data management. He/She normally supervises some support staff. The major functions of the incumbent are:

1. Manage the use, maintenance and technical support of databases used in the operation (registration, voluntary repatriation, resettlement, etc.) including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports;
2. Analyze and respond to report requests from UNHCR staff, local governments, partners, donors and Headquarters;
3. Facilitate and /or undertake additional data collection activities including planning and coordinating data collection methodologies and analysis with relevant staff of other offices in the country, Regional Hub and/or
Headquarters, as applicable;
4. Be responsible for the registration (“proGres”) database, oversee data input and reporting in close collaboration with other officers (protection, registration, community services, etc.);
5. Provide training , as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management;
6. Liaise with Headquarters on new reporting requirements and procedures  as needed; conduct data collection audits in order to ensure that no unnecessary data collection is occurring and to ensure that all necessary data is being captured; assist in development of new data collection and data analysis tools, including efficient data capturing forms; and create and maintain databases and spreadsheets that meet operational requirements;
7. May be required to coordinate with GIS officers to ensure that data collection is compatible with GIS as necessary;
8. Archive and backup database systems; ensure security of databases; perform database administrator functions;
9. Assist in compiling and calculating statistics for resettlement, population figures, indicators, and other standard, annual, periodic and special statistical reports;
10. Assist all units in creation, design and maintenance of database and spreadsheets that meet operational requirements;
11. Supervise support staff in the Unit and/or manage a team of data entry/registry staff;
12. Perform other duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED:
University Degree in Statistics, Economics, IT or related fields;
Minimum 4 years of previous job experience relevant to the function or in data management, statistics, analysis and information technology;
Fluency in English and another relevant UN language.

DESIRABLE QUALIFICATIONS & COMPETENCIES:
Completion of UNHCR learning programmes or specific training relevant to functions of the position;
Technical GIS knowledge
Knowledge of another relevant UN or local languages.

NB: FOR INTERNAL CANDIDATES
Staff members who wish to be considered for this position should submit their
applications by EMAIL ONLY to: The Secretary, Regional Assignments
Committee (RAC), Human Resources Section, Email KENNAHR@UNHCR.ORG
Please quote Reference: IVN/EVN/KEN/KAK/12/021

IMPORTANT: INTERNAL CANDIDATES ARE REQUESTED TO REFER TO PPAL REGULATIONS Nos. 70, 72, 73, 74, 75 AND 76 (IOM/049/2012-FOM 050/2012 DATED 15 JUNE 2012) BEFORE SUBMITTING APPLICATIONS.

EXTERNAL CANDIDATES
Candidates should also complete a Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.doc and attach it to their written application for the position. Applications should be sent by either through the post address, P.O. Box 43801, 00100 or hand delivered to UNHCR Branch Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote Reference: IVN/EVN/KEN/KAK/12/021. Candidates should also submit copies of academic certificates from the relevant institutions.

IMPORTANT: ONLY THOSE CANDIDATES WHO ARE SHORT-LISTED WILL BE CONTACTED. CANDIDATES WILL BE SUBJECTED TO TESTING. LATE APPLICATIONS WILL NOT BE CONSIDERED.
QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.
Nairobi, 14 December 2012