Office Assistant

By Live Lover -
A growing Insurance Brokerage and Actuarial consultancy firm is looking for an Office Assistant for its office based in Nairobi.

1.    General Purpose.
Helps maintain an efficient office environment. Provides administrative, secretarial and clerical support to others in the office.

2.    Main Job Tasks and Responsibilities.
  • Keep office area clean and tidy, take and distribute messages
  • Answer phones and transfer to the appropriate staff members.
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger service (outgoing and incoming mail for distribution)
  • Monitor incoming emails and answer or forward as required
  • Faxing, scanning, copying, maintain office filing and storage systems
  • Recording cash payments and expenses, credit sales and purchases.
  • Daily or weekly banking and Bank reconciliations
  • Accounts payable (including paying suppliers and responsibility for petty cash)
  • Accounts receivable (including invoicing clients and chasing up overdue amounts)
  • All accounts to profit and loss, cash flows, balance sheet and trial balance
  • Preparing some statutory deductions as the payroll tax, NSSF, NHIF amongst others.
  • Liaising with customers, suppliers, managers, sales and marketing and all other departments in the organisation
  • Can sometimes include monthly financial reporting under the supervision of an accountant.
  • Using Installed software for entering data and producing many different reports.
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Retrieve information when requested
  • Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
  • Co-ordinate and organize appointments and meetings
  • Assist with event planning and implementation
  • Monitor and maintain office supplies and ensure office equipment is properly maintained and serviced
  • Any other duties that may be required from time to time by the company.
3.    Education and Experience
  • ATC Final or equivalent. (MANDATORY)
  • Certificate of Proficiency (COP) in Insurance will be an added advantage.
  • Competent computer skills including MS Office or equivalent
  • Internet skills including use of e-mails, group messaging and information gathering
  • Numerical and literacy skills
4.    Key Competencies
  • Reasonable knowledge of Nairobi and its environs.
  • Marketing skills – Mandatory.
  • Organization and planning skills, Work management and prioritizing skills
  • Non biased Verbal and written communication skills
  • Problem solving ability
  • Attention to detail, Accuracy;Flexibility;Reliability;Teamwork
5.    Remuneration
·         Salary Negotiable
·         Other allowances like medical, Group Personal Accident, Group life

6.    Applications.
·         CV to be emailed to hr@wilsmart.com

·         Wilsmart is an equal opportunity employer and ladies are encouraged to apply.

Comments

Post a Comment

Popular posts from this blog

Dispatch Manager

By Live Lover -
Our Client, a leading motorbike and three wheeler assemblers in Kenya seeks to recruit a  Dispatch Manager . The ideal candidate will be responsible for overseeing the scheduling, staging, tracking and reporting of the day's activities. He/she will also be in charge of recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred. Key Responsibilities Scheduling and assigning work crews, delivery vehicles and service equipment for the daily tasks  Receiving and preparing work orders and monitoring jobs in progress Informing staff about logistic problems or updates and handling questions or complaints from staff and clients Recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred Identifying items and containers of incoming and outgoing shipments and v...
Read more

Systems Developer

By Live Lover -
Image
Job Title Systems Developer Location Nairobi,KE Organization Name Information Systems Department Description Welcome aboard  Kenya  Airways!  Kenya Airways is truly the Prideof Africa. Our global network now reaches 59 destinations, 46 of which are spread across the  Africa  continent. With a modern fleet of  36 aircrafts, including four Boeing 777 series, makes us one the youngest fleets in  Africa . Kenya Airways opens a world of opportunity across the continent, creating sustainable development by connecting its people and businesses within  Africa  and around the world. At Kenya Airways we believe our greatest asset is our people. When you join Kenya Airways we provide you with training and all the systems and tools you require to perform. And best of all, we provide an environment that enables each and every one of our employees to achieve their full potential. Brief Description Development and Maintenance of reporting, ...
Read more

People Operations Administrator

By Live Lover -
Image
To apply click here Date: 30-Jul-2021 Location: Nairobi, Sub Saharan Africa, KE Company: British Council The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connec...
Read more