Office Assistant

A growing Insurance Brokerage and Actuarial consultancy firm is looking for an Office Assistant for its office based in Nairobi.

1.    General Purpose.

Helps maintain an efficient office environment. Provides administrative, secretarial and clerical support to others in the office.

2.    Main Job Tasks and Responsibilities.

• Keep office area clean and tidy, take and distribute messages
• Answer phones and transfer to the appropriate staff members.
• Greet public and clients and direct them to the correct staff member
• Coordinate messenger service (outgoing and incoming mail for distribution)
• Monitor incoming emails and answer or forward as required
• Faxing, scanning, copying, maintain office filing and storage systems
• Recording cash payments and expenses, credit sales and purchases.
• Daily or weekly banking and Bank reconciliations
• Accounts payable (including paying suppliers and responsibility for petty cash)
• Accounts receivable (including invoicing clients and chasing up overdue amounts)
• All accounts to profit and loss, cash flows, balance sheet and trial balance
• Preparing some statutory deductions as the payroll tax, NSSF, NHIF amongst others.
• Liaising with customers, suppliers, managers, sales and marketing and all other departments in the organisation
• Can sometimes include monthly financial reporting under the supervision of an accountant.
• Using Installed software for entering data and producing many different reports.
• Update and maintain databases such as mailing lists, contact lists and client information
• Retrieve information when requested
• Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Monitor and maintain office supplies and ensure office equipment is properly maintained and serviced
• Any other duties that may be required from time to time by the company.

3.    Education and Experience

• ATC Final or equivalent. (MANDATORY)
• Certificate of Proficiency (COP) in Insurance will be an added advantage.
• Competent computer skills including MS Office or equivalent
• Internet skills including use of e-mails, group messaging and information gathering
• Numerical and literacy skills

4.    Key Competencies

• Reasonable knowledge of Nairobi and its environs.
• Marketing skills – Mandatory.
• Organization and planning skills, Work management and prioritizing skills
• Non biased Verbal and written communication skills
• Problem solving ability
• Attention to detail, Accuracy;Flexibility;Reliability;Teamwork

5.    Remuneration

·         Salary Negotiable

·         Other allowances like medical, Group Personal Accident, Group life

6.    Applications.

·         CV to be emailed to hr@wilsmart.com

·         Wilsmart is an equal opportunity employer and ladies are encouraged to apply.