Team Leader PHC/ PMTCT Program

Background;

Action Africa Help International (AAH-I) is an INGO currently Implementing Primary Health Care (PHC) services in South Sudan, Uganda, Kenya, Somalia and Zambia among other programs supporting up-to 90 health facilities inclusive of Maridi hospital.

AAH-I has been authorized by EED and USAID-ISDP to implement a Regional Primary Healthcare Programme (PHC) in three areas of Ibba, Mundri and Maridi of Western Equatoria State and Central Equatoria States in the Republic of South Sudan. In order to achieve the stated goal, AAH-I south Sudan Programme seeks to recruit qualified and competent South Sudanese nationals to fill the under listed vacant position:

1.   Position: Team Leader  PHC/ PMTCT Program

          Number of post: 01

          Location:  Maridi with frequent travel to the other counties

Job Summary:       

To provide leadership and guidance in planning, implementation, reporting, monitoring and evaluation of Primary Health Care service delivery in the project area. The position is also responsible for developing and implementing PCH capacity building interventions in the region of operation; to ensure cordial and trustful relations with CHDs are maintained through effective participation in Sate Coordination meetings.

 Responsibilities:

1)    Programme Implementation:

Ensure PHC work plan (FY 2013) is effectively implemented in close collaboration with the CHDs.  Ensure the agreed reporting deadlines are fully complied with.

2)    Financial Management

Has an oversight responsibility to ensure appropriate management of programme budget and full compliance with donor contractual requirements and AAH-I policies and procedures.  

3)    Representation

Represents AAH-I with Local Authorities and in health coordination forums (meetings) at regional level, and assists in the management of both internal and external communications at regional level

Specific roles/duties:

·         Ensure that the PHC Programme remains within the scope of its modified design, budget and purpose and fully complies with donor contractual requirements

·         Oversee operational budget implementation and ensure full compliance within budgetary allocations 

·         Ensure management systems in support of project implementation are adequately functional. 

·         Facilitate the M & E system (DHIS) in support of project implementation and ensure adequate functionality

·         Ensure there is a regular documented meetings for all key stakeholders to discuss work plans, and assess performance based on agreed upon benchmarks – including county coordination meetings and Programme Management Team Meetings (PMTs).

·         Ensure management reports and donor progress reports (both monthly statistical & narrative as well as quarterly progress reports) are prepared and submitted on time

·         Ensure that appropriate plans are in place for dealing with emergencies, and provide leadership to staff in handling emergencies

·         Identify bottlenecks to project implementation and take appropriate remedial action

·         Representation of AAH-I in official forums at County level 

·         Participation in AAH-I internal management meetings and other coordination fora both within and without the country as required.

·         Participate in drug management and capacity building on that line.

·          Any other relevant duties that may be assigned by the immediate supervisor from time-to-time.

Level of Authority:

ü  Represents AAH-I in official functions at regional level (three counties).

ü  Coordinates activities with other interventions implemented by AAHI in the region.

ü  Appraise staff directly reporting to this position.

ü  Can hire and discipline (including recommendation of termination) of AAH-I staff 

ü  Recommend termination of contracts of subordinate staff on disciplinary grounds.

ü  Overall responsible for allocation and prudent management of project as well as AAH-I resources

Expected Results:

1.    Monthly activity schedules and quarterly work plans are developed regularly updated and adequately implemented in line with the Joint Counties Work Plans.

2.    Agreed AAH institutional policies, systems and procedures are followed at project level

3.    Create a shared vision, among all staff, on program objectives and their respective roles in achieving program targets facilitated

4.    Support and guidance to staff under his/ her direct supervision is provided to facilitate adequate project implementation and achievement of the desired targets

5.    Overall coordination, networking and strategic partnerships to program implementation established and made functional

6.    Oversight responsibility for finance management and systems compliance to AAH-I guidelines, donor requirements and locally applicable laws and procedures.

7.    Program monitoring and evaluation (based on agreed indicators) regularly carried out, and timely reporting to important stakeholders ensured.

8.    Appropriate program documentation and reporting systems further developed and imple­mented.

9.    Mutual and trustful relations with CHDs and other key stakeholders including the community established and sustained.

10. Support to CHDs to investigate any reported disease outbreaks provided (including regular morbidity surveillance reporting based on MOH tools

Key Performance Indicators (KPI’s)

(i)  Timely Reporting

§  Reports (both management and donor) submitted on time.

§  Over 80% Implementation rate of the Work Plan in accordance with the set out time frames.

iii) Numbers:

§  Number of County coordination meetings facilitated and State Coordination meetings attended

§  Over 85% project performance rate (in terms of achievement of indicators/ targets) 

 Qualifications

·         A Bachelor’s degree in Public Health or related field. Post-graduate qualification in a health-related discipline is an added advantage

·         A Diploma in Project Management

·         At least 5 years’ experience in the same or a higher position with management responsibilities

Skills and Competencies

• Demonstrated knowledge of financial and administrative tools
• Demonstrated leadership and management skills.
• A good command of both written and spoken English
• Understanding of monitoring and evaluation techniques
• Supervisory and mentoring skills
• Experience in managing complex project activities and budgets
• Excellent Management skills
• Ability to capacity build,  coach, mentor and develop others
• Commitment to and understanding of AAH-I’s values
• Negotiation skills to manage diplomatic and political situations

Application letters and resumes that indicate working telephone number, functional email address, and three referees should be addressed to: recruitke@actionafricahelp.org clearly indicating the title of the position in the subject line of the email.

The closing date for this advert is Friday 8^th November, 2013 at 5:00 pm and applications will be reviewed as they are received. Only short-listed candidates will be contacted.

AAH-I is an equal-opportunity employer.