Finance Manager

By Live Lover -

Name of the position: Finance Manager                
Country: Kenya
Base:  Nairobi with frequent visits to the field
Direct line manager: Head of Finance Department
 Line management of: Finance Officer
Starting date:
As soon as possible.
Ending date:


Founded in 1979, ACF International (Action Against Hunger) is an international humanitarian organization that delivers programs in over 40 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. From crisis to sustainability, ACF tackles the underlying causes of malnutrition and its effects. By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions. With Head Offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger.

ACF has been present in Kenya since 2001. Currently the organization is implementing program activities in West Pokot, Isiolo, Tana River, Garissa Counties and in Dadaab refugee camps.

The Finance Department provides accurate and punctual financial management, reports and forecasts on the organizations income and expenditure. The department empowers and builds the capacity of the field offices to manage funds effectively and efficiently, meeting ACF standards and that of the donor agencies. This is achieved through both organizational and individual learning, and through an organization-wide system of training and development.

In addition, the department is involved in making analysis and recommendation for implementing value for money, sound internal controls, minimizing risks and best utilization of available resources.

The roles and duties of the Finance Manager will include:

Objective 1:   Accountancy
  • Entering new contracts in SAGA and sending parameters to all Admins.
  • Production of   the monthly TMP Report and Class 4 Report.
  • Preparation of the shared costs file and importation to SAGA.
  • Review the mission monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback to all admins on accountancy.
  •  Ensure closure of monthly accountancy (as per checklist) and sending to HQ.

Objective 2:   Grants Management & compliance
  • Preparation of the monthly Budget Follow Up Report,  monitoring  under / over spending in budget lines and communicating  to respective  budget holders and head of department.
  • Preparation of financial reports to management and donors on timely manner.
  • Involvement in budget proposal development.
  • Ensuring compliance to ACF policies and procedures, donor rules and the Kenyan laws.
  • Visiting the field bases for monitoring and compliance checks and recommending ways of improving on compliance & accountability.
  • Reviewing of the mission’s monthly finance documentation for completeness before filing by Finance Officer and following up with respective staff in case of any missing documentation.
  • Participation in grants opening / closure meetings
  • Inform the Head of Department of any information/ activity which impact the grant financial status and ACF.

Objective 3: Cash Management and Treasury Forecast
  • Consolidation of mission’s bi monthly cash forecast- check that availability of funds for any expenses in cash forecast.
  • Ensure liquidity at the mission level- exchange operations and transfers to bases.
  • Ensure respect and compliance to Admin Kit and Cash Management Policy.
  • Reviewing & first approval of all payments, online payments, mobile transfers by ensuring compliance to ACF procedures and donor rules.

Objective 4:  Auditing
  • Preparation of the annual financial statements in accordance with the IFRS.
  • Act as focal point person for internal, external audits, spot checks when auditors are at the mission.
  • Preparation of initial management response on management letter.
  •  Developing action points and ensuring implementation of recommendations raised by auditors in the mission.

Objective 5:  Strengthening of Finance and non- finance staff
  • Provide induction briefing to new employees and budget holders (as necessary)
  • Develop and conduct training for finance and non-finance staff (as necessary).
  • Visit regularly the field bases for finance monitoring, provide recommendations and follow up on any observations made.
  • Provide technical support to all bases on financial matters.

Objective 7: Payroll Management
·         Reviewing of monthly payroll for correctness and completeness. Ensure that mission adheres to Kenya Statutory rules in regard to payroll.
·         Production monthly & quarterly payroll reports.

Objective 8: Supervision and Team Management
·         Supervision of the Finance Officer.
·         Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer.


QUALIFICATIONS
·         Bachelor of Commerce / Finance / Accountancy or equivalent with a strong financial background.
·         CPA( K)  Qualification
SKILLS & EXPERIENCE
ESSENTIAL
·         Hands-on experience in the use of relevant accounting and MS Office applications
·         At least 3 years of progressive work experience in financial management in NGO sector.
·         Experience in donor reporting and budget proposal development for major donors (ECHO, UN Bodies, DFID, USAID, EU, and EC) will be a strong advantage.
·         Good planning and organizational skills
·         Strong oral/written English skills
·         Strong and effective communication and presentation skills.
·         Highly analytical, organized, conscientious, with high attention to detail.
·         Able to prioritize and meet deadlines..
PREFERRED
·         Experience in training and capacity strengthening of staff.
·         Innovative skills for the development of administrative and financial procedures
           
What ACF will offer:
ü  Start date: As soon as possible.
ü  Duty station: Nairobi Office with frequent travel to the field bases. ACF will provide transport and accommodation plus meals when travelling to the field bases
ü  Remuneration package: Very Competitive salary package with additional benefits to include:
§  Career development opportunities with ACF
§  Comprehensive medical cover for self and dependants
§  Opportunity to work in a good and friendly environment with a dynamic and motivated team

Closing Date:  20th October 2014 by Close of Business 5pm. Applications sent after the closing date and time will not be considered.
Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to: EMAIL: recruit.ke@acf-international.org :  Indicate the position on the subject line of the email.

Position opened to Kenyan Nationals only

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