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Medecins Sans Frontieres Belgium is looking to
fill the position of a Project HR Manager (Kibera) for
our Kenya mission, based in Nairobi County. The successful candidate will be under the direct supervision of the Field
Coordinator with technical support/ supervision from the HR &
Administration Coordinator.
Objective of the Position:
·
Ensure HR/
administration policies are available, implemented and safe-guarded
accordingly in the project office and the clinics
·
Optimal HR
support is given to the project, within the scope of the project and as
requested by the FieldCo and/ or the HR/AdminCo
·
Assist in
the HR planning/ communication/ preparation, for the ongoing handover process
expected to be completed in 2017
·
Ensure
necessary inputs are provided in the ARO process for the HR matrix and
maintain a continuous follow up of the same during the year to ensure that
adequate staffing is done and budgets complied with
·
Work in
close collaboration with the Project Fin/ Admin to provide necessary inputs
for the budgets
·
Support the Nurses In Charge and/or other
supervisors on HR related supervision of staff working in the clinics
Tasks & Responsibilities:
S/he will perform the following main tasks, among others:-
·
Be the focal point for all expat related policies regarding the
mission (leave policy, taxi/ transport policy, reimbursement of house costs,
EoM, trainings, etc.)
·
Organize the recruitment for
new position(s), in collaboration with respective project department
·
Follow up on annual leave planning, duty roster,
overtime, clocking in / out sheets, daily worker, staff evaluations, training
plans, etc, in collaboration with the respective supervisors
·
Regular and monthly encoding and updating of HOMERE database with
necessary information relating to staff management (contracts, dependants,
skills, leaves, evaluations, trainings, etc.)
·
Process monthly salaries, salary advances and MoH incentives, while
ensuring that all relevant payroll inputs (overtime, bank/ sacco deductions,
Helb, etc.) are captured, in collaboration with the mission’s Homere
referent, where necessary.
·
Link and follow-up with DMoH for secondment of any
HR issues, required additional MoH staff, etc.
·
Be the focal
contact person with the SGBV lawyer(s) and give any support that may be
required.
·
Participate in HR analysis/ needs during ARO/ Budget process.
Qualifications & Requirements:
Experienced Human Resources
Officer, with strong management skills. Training & legal skills
experience is an advantage.
Experience: Working
experience of at least 3 years in a HR capacity in MSF/ INGO.
Skills/
Competences: Ability to coach
staff, diplomatic, cultural sensitive, extremely patient; proactive,
attentive to details, organized; ability
to maintain confidentiality
Strengths required:
analytic capacities, sound financial understanding, autonomous, flexible and
a good team-player
Language: Proficiency in written and oral English & Swahili.
Candidates meeting the above qualifications are requested to ONLY submit a motivation
letter and an updated Curriculum Vitae mentioning on the envelop/ email
subject line, “Project HR Manager-Kibera”, to:
The HR/ Admin Coordinator
Medecins Sans Frontieres Belgium
P.O. Box 38897-00623, Nairobi
Applications must be received by the deadline. Only short-listed
candidates will be contacted.
MSF is an equal Employer
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