Intern - Programme Management

Closing date: Thursday, 14 May 2015

Posting Title: INTERN - PROGRAMME MANAGEMENT UN-HABITAT Office of the Deputy Executive Director (ODED), I

Job Code Title: INTERN - PROGRAMME MANAGEMENT

Department/ Office: United Nations Human Settlements Programme

Duty Station: NAIROBI

Posting Period: 29 April 2015-14 May 2015

Job Opening number: 15-PGM-UNHABITAT-42313-R-NAIROBI (O)

To apply click here

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Your application for this internship must include:

1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2. Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),
3. List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship

Due to a high volume of applications received, ONLY successful candidates will be contacted.

Organizational Setting and Reporting

UN-Habitat is the United Nations programme working towards a better urban future. Its mission is to promote socially and environmentally sustainable human settlements development and the achievement of adequate shelter for all. Cities are facing unprecedented demographic, environmental, economic, social and spatial challenges. There has been a phenomenal shift towards urbanization, with 6 out of every 10 people in the world expected to reside in urban areas by 2030. Over 90 per cent of this growth will take place in Africa, Asia, Latin America, and the Caribbean.

In the absence of effective urban planning, the consequences of this rapid urbanization will be dramatic. In many places around the world, the effects can already be felt: lack of proper housing and growth of slums, inadequate and out-dated infrastructure - be it roads, public transport, water, sanitation, or electricity - escalating poverty and unemployment, safety and crime problems, pollution and health issues, as well as poorly managed natural or man-made disasters and other catastrophes due to the effects of climate change.

The UN-HABITAT Office of the Deputy Executive Director (ODED) internship is for 6 months.

The Internship is UNPAID and full-time.

Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background and the needs of the unit.

Under the direct supervision of the Special Assistant to the Deputy Executive Director.

• Assist in the daily activities of Office of the Deputy Executive Director by supporting administrative functions and following up administrative actions;
• Support production of briefing notes for the Deputy Executive Director (DED);
• Review incoming documents;
• Take minutes and prepare draft reports of meetings;
• Contribute to the organization and preparation of DED's field missions;
• Support in the smooth organization of the administrative work within the office by supporting core administrative functions such as filing, inventory, and record keeping.
• Draft correspondence and memos
• Provide administrative assistance to travel, procurement and contracting activities;
• Support in the reporting and financial record keeping by following up on internal deadlines and communication;
• Support with general tasks in the Office of the Deputy Executive Director when required;
• Undertake other duties as may be assigned by the special assistant or the administrative assistants;

Competencies

Core Competencies

Communication

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed

Teamwork

• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation

• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
• Be computer literate in standard software applications.
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
• Studies in Development Studies, Social Science or Office Management preferred.

Work Experience

• Applicants are not required to have professional work experience for participation in the programme.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the internship, fluency in oral and written English is required.
• Knowledge of another UN Language is desirable.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNT