Programme Assistant, British Embassy Mogadishu - Nairobi Office A2 (15/21 NR)

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The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Policy & Political roles)
Political

Main purpose of job:

The successful candidate will be part of  the BEM Counter Terrorism team providing administrative and project support, to include monitoring project expenditure, developing and maintaining mechanisms and systems to monitor spend versus forecast and delivering value for money within an overall programme budget.

Roles and responsibilities:

 

Working to support the Counter Terrorism (CT) team, the successful candidate will be responsible for managing project related resources and information.  They will report to the CT Programme Officer based in Nairobi. 

 

Administration 50%

  • Manage and coordinate logistics for project/programme related training activity, team meetings, events, visits and workshops including organising flight, transport and hotel bookings;
  • Provide secretariat support to programme boards including coordinating meetings, collating and distribution of meeting papers, circulating the agenda and drafting minutes as required.
  • Provide administrative support to the programme teams during compliance and programme reporting by preparing data/material needed for routine reporting to seniors and other stakeholders. Manage the programme’s calendar to ensure key programme deadlines are met.
  • Liaise with colleagues in the Counter Terrorism programme team (London), East Africa Desk (CTD London) and Regional Lead to facilitate progress on issues of interest to the programme. 

Finance 40%

  • Manage and monitor project expenditure and maintain financial and progress reports. Review and process expense claims and invoices for both programmes, manage the reconciliation of expenses with the forecasts, review implementing partners’ activity based budgets and provide data from FCDO accounting system and implementing partners for the monthly financial reporting requirements;
  • Provide end to end support for procurement activity including fulfilling prism related responsibilities such as requisitioning, receiving, and troubleshooting invoices on hold, processing payment of supplier invoices and providing data for financial reporting requirements;
  • Maintain records and information on programmes activities and expenditure;

Programme 10%

  • Act as initial point of contact for project/programme related enquiries for project-related enquiries;
  • Occasional travel to Mogadishu to support programme delivery with HMG partners as well as external stakeholders.

Resources managed (staff and expenditure):

The job holder will work collaboratively with the programme officer to take responsibility for the financial management of the programme budget, which is set each year. 

Experience of working in a project or programme environment particularly financial and budget management skills, strong administrative and organisation skills including working knowledge of Microsoft Excel, Word and Power Point. Able to work under minimum supervision.

Due to the nature of the role, security clearance to OFFICIAL-SENSITIVE is a requirement.

Formal qualification or professional accreditation in project management would be an advantage.
Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service
19 July 2021
A2 (L)
Fixed Term, Fixed term, with possibility of renewal
12 months
Africa
Kenya
Nairobi
British High Commission
KES 156,135.36
1 September 2021

Learning and development opportunities:

CSSF Programme Managers’ Course

FCDO Contract Management Course

Prism-based Purchase-To-Pay (Requisitioning and Receiving) Training

SAFE+ Training

Working patterns:  Monday to Thursday 07H15-16H00 and Friday 07H45-13H00.

  • Due to COVID 19, you may experience some delay in the progress of this recruitment campaign.  We are working hard to minimize any disruption.
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.   
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application
To apply click here

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