Regional Finance and Systems Manager

By Live Lover -

Background
DRC is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, legal aid and a wide range of other protection assistance.
DRC HoA and Yemen works primarily with displaced Somalis, people in mixed migration flows, host communities and other conflict-affected people in Somaliland, Puntland, South and Central Somalia, Kenya, Yemen and Ethiopia. DRC has contractual partnerships with more than 40 local and international NGOs, as well as international organisations. DRC receives funds from over 15 donors with main contributors including Danida, ECHO, SIDA, DFID, the UN and EU.

As a humanitarian organisation working in some of the most challenging operational environments in the world it is of uttermost importance for DRC to work in compliance with the DRC Accountability and Quality Management system in the areas of Administration, HR, Finances and Procurement/Logistics. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.
The position of Regional Finance and Systems Manager in DRC is a cornerstone in maintaining the high quality in DRC’s operations.

DRC's strategy for organisational development includes a number of initiatives addressing preconditions for growth, the most significant being the issue of decentralisation. Under this heading compliance with DRC's operational systems and reduction of errors are in focus, and the RFSM is considered instrumental in keeping this focus. But focus is also on improving the systems and adjusting them to fit the operational reality that the DRC operations face.

Overall Objectives
 The RFSM is directly responsible for ensuring that DRC HoA financial systems operate in accordance with DRC’s operational standards as expressed in the DRC Operations Handbook, and to ensure that such systems are practical, efficient and effective.
 The RFSM plays a significant part in qualifying and implementing systems initiatives coming from the global DRC organisational development initiatives.

Key Responsibilities
Finance Systems
 Continually review the current finance and accounting systems, and recommend adjustments where necessary.
 Oversee the roll out of a proposed field based finance system from HQ, and ensure its fitness for purpose at field and regional office level.

 Training
 Provide trainings to finance staff across the region relating to the financial systems in use. Operate as the TOT relating to the new finance system.
 Be on hand to provide financial and systems training for non-financial managers as appropriate.

 Grants
 Ensure that the systems and workflow between Finance and the Grants section remains strong and efficient. Much focus will be on good quality and timely donor reports.
 Engage in the financial aspects of grant management workflow as it relates to both country office and HQ.

 Budgets
 Take responsibility for the creation of the annual Regional Office budget.
 Collate and analyse the operational budgets for the country programs, paying particular attention to funding gaps.

 Monitoring
 Assist in the process of internal audit review of field offices as directed by the regional compliance officer.
 Provide monthly monitoring reports on country program key performance indicators, and assist in flagging and rectifying red flags.
Any other duties as agreed with the Regional Head of Support Services.
Qualifications
 Post graduate level in finance and administration or equivalent educational background
 At least 8 years International NGO experience in similar positions
 Specialised expertise and experience in the areas of Finance, HR, Administration, Procurement/Logistics
 Demonstrated skills as a trainer/capacity builder
 Documented mid-level/senior level management experience
 Systematic mind-set and capability of implementing changes
 Demonstrated intercultural sensitivity
 Volume and complexity of previous experience
 High proficiency in English
 Previous relevant experience with DRC will be an added advantage

 Reporting
The RFSM will report to the Regional Head of Support Services.

Conditions
Availability: 1st March 2013
Duty station: Nairobi
Contract: One year with possibility of extension.
Terms: This position is rated as A5 on the DRC salary scale available at www.drc.dk

Commitments
DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework
For general information about the Danish Refugee Council, please consult www.drc.dk.

Application and CV
Applicants should send a 1-page cover letter that clearly states how they are qualified, and why they are interested in the post, together with their CV (not longer than 4 pages) to: drcintjobs@drchoa.org no later than 25 January, 2013.
Please indicate “RFS Manager” as the subject heading.

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