Personal Assistant to Managing Director

THE ORGANISATION 
Our client, a leading manufacturing firm in Western Kenya, is looking for a Personal Assistant to assist
the Managing Director (MD) with all the administrative tasks.

THE LOCATION: The successful candidate will be based in their offices in Western Kenya.

THE POSITION: Personal Assistant to the Managing Director

TERMS OF EMPLOYMENT: Permanent, competitive salary and benefits package including housing.
Start date: February/March 2013
JOB GOALS: To assure the smooth, efficient and effective operation of the Managing Director’s office
for maximum positive impact on the company as it achieves its corporate objectives.

REQUIREMENTS
EDUCATION, QUALIFICATIONS AND EXPERIENCE
A business related degree from a reputable University (mandatory)
Minimum five years experience working for MD/CEO of a busy organisation
Secretarial Diploma
Knowledge in office procedures
Knowledge and practical experience in Microsoft Word, Excel and Access.
27 years+

KEY RESPONSIBILITIES:
Performs all general duties of an administrative office, including, but not limited to the following:
Preparing correspondence, reports, notices, recommendations, bids and Contracts.
Ability to make decisions without close supervision, and must be accurate, efficient and Capable of handling detailed work assignments
Excellent public relations skills including courteousness, tact and excellent verbal communications when dealing with clients, suppliers and Government officers.
Excellent attendance record, and high moral character.
Maintain respect at all times for confidential information.
Ability to maintain self-control and complete tasks with frequent interruptions.
Proven ability to work independently and self-motivated; also work cooperatively with other office personnel, suppliers and Government officials.
Obtaining gathering and organizing data as needed and put it into usable format.
Maintain a regular filing system including confidential files.
Perform bookkeeping tasks associated with the MD Office.
Working knowledge of a variety of office equipment including computers and the capacity to
adapt to various programs that run an efficient office system.
Welcome visitors and schedule appointments.
Supervise Secretary/Receptionist.
Ability to prioritize workload.
Perform other duties as may be assigned.

KEY PERFORMANCE AREAS:
Speed and accuracy when handling all tasks
Excellent communication and information flow
Prompt coordination and preparation of various meetings
Confidentiality
Relationships: Staff, Suppliers, Government.
Other requirements
Strong and pleasant Personality
Results driven individuals within a winning attitude
Strong interpersonal and communication skills and the ability to work effectively with a wide
range of diverse customers
Ability to develop, plan, and implement short and long range goals
Resilience, results orientation and relationship building skills.
Ability to handle stress and meet deadlines.
The candidate needs a high level of self-motivation, be pro-active with a structured work
approach.
Willing to become a key contributor and work in pursuit of common objectives.
Computer Skills
Proficient use of MS Office applications

THE ORGANISATION’S CULTURE
Equal opportunity employer
Staff with high levels of Integrity
Hard working staff, working mainly independently and without supervision
Able to work in a multicultural environment

How to Apply
If you believe you have what it takes to handle this challenging position, kindly and urgently email
your one page Application Letter, together with your detailed CV (placed in one file, please) as
an attachment in Word or rtf format to jobs@achievers.co.ke, clearly indicating the position applied
for in the subject line of your mail to enable automated email sorting. Only applications
specifying the position applied for will be considered.

Kindly also indicate details of your current and expected salary, names & addresses of 3 business
referees, current and previous employers, roles and responsibilities handled to date, together with
your day and cell contacts. Original Certificates and hard copies of the same will be required for
those interviewed, and will be presented during the first interview.
We regret that only Short Listed Candidates will be considered. Kindly send one application to
avoid disqualification.

Date of Advertisement: 17th 2013, Deadline: on identification of suitable candidate or
1st February 2013, whichever comes earlier. “The Early Bird Catches the Worm”
Notes:
Priority will be to suitable candidates on our CV Placement Service
We regret that only applications sent for this specific vacancy will be considered