Accounts Assistant

International Livestock Research Institute (ILRI) seeks to recruit an Accounts Assistant to provide support to Finance department activities with specific responsibility for the recording, updating and reconciling fiscal information in compliance with established policies and providing initial guidance to finance department clients.ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia. The outcomes of these research partnerships help people in developing countries keep their farm animals’ alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases.www.ilri.orgILRI is a not-for-profit institution with a staff of about 700 and in 2015, an operating budget of about USD83 million. A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa and in South, Southeast and East Asia. www.cgiar.org

 Responsibilities

 Maintain a wide variety of financial information and records, both in physical files and soft files for the purpose of ensuring availability of documentation and compliance with established policies and regulatory guidelines.Support audit work through preparation of project audit schedule, and supervise retrieval and re-filing of documents required for audit and follow up on any audit queries.

Process a wide variety of financial information for the purpose of updating, distributing and collating information.Respond to finance related queries.Inform finance clients regarding requirements for the different requests for the purpose of facilitating financial compliance within established policies, practices and procedures.Check submitted requests for discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.Prepare donor invoices, maintain schedule of invoices (paid & unpaid) for the purpose of identifying variances and make appropriate follow up of unpaid invoices.Reconcile income from donors using the invoice schedule and grant documents and prepare acknowledgement letters for the funds received.Provide administrative tasks to Finance department such as provision of working stationery, physical tour inductions of staff visitors, receive documents from all customers both internal and external, organize trips meetings of the unit.

Requirements

 A Diploma in Business Administration.

3 years of relevant experience.CPA part 1.

Terms of appointment:  

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only.  The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.Job level and salary: This position is job level 1C with a starting gross salary of KES 60,020 per month. In addition to salary, ILRI offers medical insurance for staff and dependents, life insurance, pension at 12.5% employer’s contribution, annual holiday entitlement of 30 days + public holidays within ILRI’s National Recruited Staff Scheme.How to apply: Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development through our recruitment portal:http://ilri.simplicant.com/ before11 February 2015. 

The position title and reference number REF: AA/CS/01/15 should be clearly marked on the subject line of the online application.