Staff Accounts and Inventory

By Live Lover -
Posted: 03 Jun 2014 10:48 PM PDT
Vacancy Number: ACNRS/FIN/06/14
Department: Finance
Duration: 2 years’


 ILRI seeks to recruit an Accountant to manage staff and consultants accounts and Inventory sub-ledger. The Accountant is also expected to actively support the roll-out of a new ERP system.

 ILRI works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI is a member of the Consultative Group on International Agricultural Research (CGIAR) Consortium, a global research partnership of 15 centers working with many partners for a food-secure future. ILRI has two main campuses in East Africa and other hubs in West and southern Africa and South and Southeast Asia. www.ilri.org.

 The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 31 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

 CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org.

 Responsibilities
  • Checking/Reviewing and journalizing of Nationally Recruited Staff (NRS) & consultants Travel Expense Reports (TERs) and Project/workshop expenditure reports;
  • Reviewing/checking the accuracy of NRS & Consultants Travel Authorizations (TAs) and project Advances requests (PARs) and staff account status before Payment;
  • Reconcile all NRS staff accounts and ensure they are up to date. Ensure all amounts owed to or by staff are paid or accounted for promptly;
  • Carry out monthly aging routine for NRS and Consultants personal Accounts and make relevant recommendations;
  • Prepare and forward to payroll Unit the monthly NRS staff payroll deductions schedule;
  • Carry out monthly allocation of NRS personal Accounts and ensure relevant adjustment journals are passed;
  • Facilitate NRS and Consultants to access their personal accounts online. Follow up with the system support team on system improvements and trouble shooting. Ensure timely response to staff queries;
  • Update NRS and Consultants personal Accounts listing in the system. Opening personal accounts for new staff on time and immediate closure of accounts for separated staff upon payment of final retention balance;
  • Post all GRNs and MINs in General Ledger (GL) by the end of calendar month;
  • Prepare correct and accurate monthly reconciliations of Inventory GL balances to the Inventory Control (IC) sub-ledger;
  • Organize and coordinate all stock take exercises;
  • Prepare and circulate stock take report within one week after completion of the exercise. The report must include clear recommendations to write off obsolete items and provide for slow moving items. Ensure stock take adjustment journal is prepared, approved and posted in the month of stock take;
  • Update GL and IC upon disposal of inventory items. The update must be carried out within the month of disposal.
  • Actively participate in ERP roll-out and support cross team working before, during and after implementation of the new ERP System
Requirements
  • Bachelor’s Degree in Accounting;
  • Full accounting qualifications- CPA (K) or ACCA;
  • Minimum of two years of relevant working experience;
  • Good personal organizational skills, accuracy and attention to detail;
  • Good communication and interpersonal skills;
  • Highly effective multi-tasking skills, with ability to coordinate, prioritize and organize workload and meet deadlines.
Terms of appointment:
This is a Nationally Recruited Staff (NRS) positions based at ILRI’s Nairobi campus and is for a 2 years’ contract period.

 Job level and salary:
This position is job level 2B with a starting salary of KES83,606 per month. In addition ILRI currently offers medical insurance for staff and dependents, Life insurance, Pension at 12.5% employers contribution, Annual holiday entitlement of 30 days+ public holidays within ILRI’s National Recruited Staff Scheme.

 How to apply:
Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Human Resources Director through our recruitment portal:http://ilri.simplicant.com/ before 16 June 2014. The position title and reference number REF: ACNRS/FIN/06/14 should be clearly marked on the subject line of the online application.

 To find out more about ILRI, visit our websites at http://www.ilri.org
To find out more about working at ILRI visit our website at: http://www.ilri.org/ilricrowd/
ILRI is an equal opportunity employer

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