Awards Assistant

 About us

For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration. Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

Save the Children East Africa Regional Office (EARO) is looking to recruit for the following positions.

To apply for this positions follow the URL: http://www.myjobsinkenya.com/savethechildren.

                     

Application closes 31^st July 2014 at 5:00pm.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.

JOB TITLE:  Awards Assistant
TEAM/PROGRAMME: SCI East Africa Regional Programs	LOCATION:  Nairobi
GRADE:   5	TYPE OF CONTRACT:  National
CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE: The Regional Programme (RP) is a specialized programme achieving results at scale by working primarily with Pan African and East African bodies such the African Union (AU), African Committee of Experts on the Rights and Welfare of the Child (ACERWC), East African Standby Force (EASF), East African Community (EAC) and Intergovernmental Authority on Development (IGAD). The Regional Program Awards Assistant will work closely with the Regional Program Awards Coordinator and the Senior Program Managers to provide award management support to the Regional Program especially focusing on AMS data management and compliance support.
SCOPE OF ROLE: Reports to:  Regional Program Awards Coordinator. Key contacts: Regional Program team. Dimensions The regional programme aims to strengthen the rights based approach, partner with civil society organisations (CSOs) and advocate and collaborate with regional bodies such as the AU, ACERWC, EAC, EASF and African Commission on Human and People’s Rights (ACHPRs) to ensure that child rights are realised and children are protected from abuse, neglect and exploitation.  Although this is an East African role, the span of programmes includes Eastern, West, Southern and North Africa. Staff directly reporting to this post:  None
KEY AREAS OF ACCOUNTABILITY: 1.       Updating AMS records for existing RP awards with the relevant documentation in AMS and in hard copy. 2.       Support the RP Awards Coordinator in preparing master budgets for each SOF and updating budget templates for posting in Agresso. 3.       Assist in Loading of new DEAS for all award SOFSs using the SOF loader 4.       Preparing General Journal templates for posting in the Financial Management System (FMS). 5.       Updating of the awards and partner trackers with various reporting timelines of each award. 6.       Assist in preparing monthly BVA’s (Budget Variance Analysis) for review by the Budget holders. 7.       Regular review of Regional Program Pipelines against AMS data ensuring all opportunities are captured in AMS and that any rejections/cancellations are updated. 8.       Support the Regional Program by ensuring that awards are properly closed out in AMS. 9.       Assist the RP team in preparing donor reports using correct donor formats for compliance. 10.    Support the RP Awards Team in preparation for Kick off and Close Out meetings. 11.    Support in reviewing partner files for support documentation and ensuring partner compliance during ongoing monitoring visits and resulting capacity building efforts. 12.    Participate in quarterly partner M&E visits and follow-up on financial issues 13.    Any other relevant duties as may have been assigned by their Supervisor.
SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: ·         Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values ·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved ·         Creates an environment to maintain our culture of Child Safeguarding Ambition: ·         Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages their colleagues to do the same. ·         Aims for excellence in executing their tasks and shows initiative to overcome challenges to this goal. Collaboration: ·         Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, external partners and supporters ·         Values diversity and different people’s perspectives, able to work cross-culturally. Creativity: ·         Develops and encourages new and innovative solutions ·         Cuts away bureaucracy and encourages an entrepreneurial approach Integrity: ·         Honest, encourages openness and transparency, builds trust and confidence ·         Displays consistent excellent judgement and initiative.
QUALIFICATIONS AND EXPERIENCE ·         At least 1 year experience in Awards/ Finance. ·         Degree in Finance with at least CPA I or equivalent professional accounting qualification. ·         Excellent computer skills especially in MS Excel spread sheets and MS Word ·         Some experience with computerised accounting packages will be desirable. ·         Good experience in database use and management. ·         High level of integrity and ability to work as part of a professional team ·         Strong interpersonal communication and training skills. ·         Proven ability to handle challenging workloads effectively. ·         Cross-cultural experience, understanding and sensitivity; ·         Commitment to Save the Children values.