Project Administrative Assistant

Job Title: Project Administrative Assistant

Location: INTASAVE Kenyan Office,Nairobi

Travel Required: No 

Position Type and Length: Full time (8.30 am – 5.30 pm) Consultancy

Level/Salary Range: Commensurate to qualifications and experience

Time Period: One year (renewable)

The INTASAVE Partnership and CARIBSAVE: an Overview

The INTASAVE Partnership (InternationalSectoralApproach to Vulnerability and ResiliencE) is a global notfor-profit company, part of the INTASAVE-CARIBSAVE Group, with offices and operations in South Africa,Kenya, Asia, the UK and the Caribbean. INTASAVE works to support and enhance livelihoods, economies and environments around the world, particularly in less developed countries and small island developing states, within the context of a changing global climate. INTASAVE has evolved directly from the successful and replicable work conducted by its sister company - The CARIBSAVE Partnership - in the Caribbean and in response to a clear need to build capacity and provide practical strategies for effective interventions in the climate change and sustainability agenda globally.

The organisations are currently engaged in a wide range of large and small projects in over 30 countries

across the Caribbean, Indian Ocean, Africa and Asia. These projects are categorised under six core themes:

 Climate Change Impacts and Adaptation: Enhancing the understanding of the effects of climate

change, and developing and implementing strategies to reduce vulnerabilities and increase the

resilience of countries, ecosystems, economies and communities.

 Society and Livelihoods: reducing poverty, building capacity, enhancing livelihoods and working with gender differentials and vulnerable groups through participatory engagement with communities, governments and the private sector.

 Education and Youth: empowering future generations to respond to the challenges and opportunity in climate change and sustainable growth.

 South-South Cooperation Knowledge Exchange and Development: working to create and exchange knowledge and good practice across south-south countries, regions and networks to develop capacity and capability to achieve climate resilience and sustainable development. 

 Green Growth and Blue Economy: assisting and fostering sustainable environments and economies by partnering with communities, governments and the private sector in the incorporation of low-carbon development and effective terrestrial and marine resource management

 Climate Governance and Legislation: partnering with governments, regional institutions and key stakeholders, to support the formulation and implementation of national, regional and global climate change policies and programmes.

Examples of Projects include:

 Collaborative Adaptation Research Initiative in Africa and Asia: Adaptation at Scale in Semi-Arid Regions (ASSAR) This 5 year adaptation research initiative will deepen understanding of, and strengthen knowledge systems on, climate vulnerability and adaptation in semi-arid regions in Africa and Asia. It will help transform current adaptation practice to a mode that achieves proactive, widespread adaptation embedded in development activities at multiple governance scales, to advance adaptive livelihoods for vulnerable groups. INTASAVE is leading the knowledge management, learning exchange and transfer component (including research on climate adaptation communication barriers and enablers) as well as undertaking community based vulnerability assessments and the development of local adaptation plans of action across all case study sites. 

 Global Islands' Vulnerability Research, Adaptation, Policy and Development (GIVRAPD) project integrates scientific and local knowledge from comparative ‘learning sites’ in the Caribbean and the Indian Ocean by using a common community-based vulnerability assessment framework examining climate change impacts on livelihoods, tourism and fisheries.

 The Caribbean Fish Sanctuaries Partnership Initiative (C-FISH) aims to increase livelihood opportunities and resilience to climate change impacts in communities surrounding fish sanctuaries at 15 locations in 5 Caribbean states. The productivity of reef fisheries and value of marine resource for eco-tourism will also be increased. The project will establish a private-public partnership involving large companies in the tourism sector, governments, communities and regional institutions that will implement a framework of supporting activities and develop longterm financing mechanisms to support & encourage community-based co-managed fish sanctuaries that have been shown to increase the productivity of reef biodiversity of coastal ecosystems and their resilience to climate change.

The China and South-South Scoping Assessment for Adaptation, Learning and  evelopment(CASSALD) on climate change adaptation for ten South-South priority selected  developing countries in Africa, Asia and the Caribbean, the countries included in the study were Angola, Ethiopia, Kenya, South Africa, Rwanda, Bangladesh, Nepal, Indonesia, Grenada and Jamaica.

Project Administrative Assistant Duties:

The Project Administrative Assistant of The INTASAVE Partnership will be responsible for but not limited to:

a. To perform all general administrative, clerical and procurement tasks to include filing, scanning, photocopying, proof reading, ordering office supplies, logistical support and other office duties, as and when requested.

b. To perform front office duties and PA functions to the Regional Director 

c. To assist with the organisation of workshops, meetings and conferences with duties to include sourcing venues, liaising with attendees, drafting and sending invitations to delegates, etc.

d. To arrange travel logistics to include booking flights and hotel accommodation, travel insurance arrangements, securing visas etc. for employees of The INTASAVE Partnership.

e. To undertake financial management duties with regard to handling of petty cash, travel advances, travel surrenders, and financial reports to the INTASAVE UK office. 

f. Undertaking research, to include collecting, collating and analysing information and data, relevant to INTASAVE’s current and potential work;

g. Working directly with the Regional Director and International Project Development team to Identify funding opportunities for the organisation’s work in Africa and researching on suitable/potential donors;

h. Completing Suitability Statements and other promotional pieces for third-party funding submissions

i. Promoting INTASAVE and its work in Africa;

j. Assisting with communications and marketing tasks, associated with fundraising, 

k. Any additional tasks as required by your Supervisor.

Selection Criteria

Essential:

 Bachelor’s degree preferably in Business Administration, Finance, or Social science, Communication

or a similar degree with strong focus on administration and finance;

 CPA qualifications desirable

 Excellent written and communication skills;

 Strong computer skills with a sound knowledge of Word, Excel, Outlook and Power point.

 Excellent organisational skills and ability to communicate with all levels;

 Confident telephone manner;

 Previous knowledge and experience within a busy administration / office environment;

 Ability to work under pressure and meet regular tight deadlines;

 A flexible, methodical and conscientious approach to work;

 Ability to work both independently and as a team;

 Flexible approach to working hours;

 Good sense of humour.

Responsibilities of INTASAVE:

The position will be based at The INTASAVE’s office in Kenya.

INTASAVE will provide:

Overall direction, guidance and project management from the Regional Director - East Africa and The

Project Team in Kenya. All documentation and information deemed pertinent to the tasks and in the

Company’s possession, subject to company intellectual property and financial sensitivities.

Reporting:

The Project Administrative Assistant will report directly to Regional Director -East Africa.

Please send your application letter and resume to the email address;

paaicjob@gmail.com . While quoting your current salary, the application deadline

is on 15th July 2014