Finance and Admin Assistant

Background 
Danish Demining Group (DDG) is part of the Danish Refugee Council (DRC). DRC has operated in Kenya
since 2005, and DDG’s programme in Kenya started in July 2012. One of DDG Kenya’s three thematic
focus areas is community safety in border areas. This position is established to support the implementation
of the Turkana-West Pokot project.

Position’s Overall Objective 
The Role of Finance and Admin Assistant is to support the Community Safety Project Manager (CSPM) in
implementing the Community Safety in Border Areas project in the Turkana and West Pokot, in relation to
all financial aspects of the project. Act as focal point to ensure compliance with DDG’s Operations
Handbook alongside donor policies, procedures, guidelines and rules. She/he will seek and receive policy
guidance/ instructions and support from the Regional Finance Officer and Finance and Admin Officer.

Finance Roles 
 Maintain financial files (physical and soft copies) and records according to DRC Operations
handbook; establish the cash requirements, and maintain adequate cash levels and related cash
controls, safe custody of safe keys;
 Ensure weekly cash counts and reconciliations by DDG Operational office are conducted every
Friday of the week, reviewed by the CSPM and filled in Nairobi for review by the Regional finance
Officer the following Monday.
 Confirm that full accountabilities (documentations) are obtained for all expenditures and validity of
claims all financial claims;
 Ensure weekly cashbooks’ preparation with complete documentations for all the projects for review
by Project/Finance manager every Friday of the week; record transactions on daily basis;
 Maintain and reconcile daily, weekly and monthly cash books and budget follow ups; monthly cash
books are submitted to the Regional Finance on the 3
rd of every month;
 Process approved payments of supplier / service provider invoices on the basis of complete
documentation;
 Ensure copies of project files and related documents are submitted to the DDG Country office,
Nairobi for back up storage in both hard and soft copies;
 Scanning of vouchers and supporting documents and sees that proper filing is done in accordance
with donor requirements and / or DDG Operational Handbook;
 Prepare Payment Vouchers and review Order Requests in accordance with the approved authority
Matrix and running budgets;

Administrative Tasks 
 Responsible for efficient functioning of the field offices in the field;
 In charge of storage ,restocking of office consumables (Stationery & Kitchen) for field offices;
 Advice& support CSPM on all administration and premises-related matters within the office;
 Monitor all service contracts (compound, internet etc.) and forward renewal contract needs to the
Regional Finance and Admin Officer. Ensure related contract payments are done before expiry of
contract period;
 Supervise Office Attendants, cooks, cleaners and similar staff;
 Support the Regional Finance Officer in the creation of standard Contracts for Works, Goods and
Services in line with local regulations;
 Ensure contracts are respected and paid for according to agreed terms of payments;

Reporting Arrangements 

 Reports to Community Safety Program Managers

Qualifications 
 A recognised accounting qualification (CPA or ACCA)
 A degree (Economics / Accounting / Finance or Business Administration) or compensating
relevant work experience.
 4 years’ experience in financial management/administration within an non-governmental
organisation (NGO)
 Experience in donor compliance and analysing financial information
 Must be a resident of the Local community with fluency in Turkana or Pokot.
 Good communication and interpersonal skills, Fluency in English. Strong command of written
English and ability to speak clearly to various audiences;
 High degree of computer literacy; including high capacity to use excel.

Location 
Lodwar with frequent travel to field offices in Kapenguria and West Pokot.

Duration
5 months with possibility of extension

GENERAL 
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability
commitments. All staff are required to contribute to the achievement of this framework into the work of
DRC (http://www.drc.dk/HAF.4265.0.html).


Start date: 1st August 2014

For more information about our work and organisation, please visit our website
http://www.danishdemininggroup.dk/.

Applications should be in English and include the following:
1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the
qualities and qualifications criteria.
2. Concise and accurate CV (maximum 3 pages). The CV should include information about your university
degree(s), list of completed relevant training courses, and work experience, name and contact details of 3
relevant references

For application please visit www.myjobsinkenya.com/drc.

The deadline for submission of applications 18th  July 2014