Case Processing Assistant

By Live Lover -
Reports to:Unit Supervisor
Division:Case Processing
Location: Nairobi, Kenya
Grade: 6 (N)
Starting Salary:KES 50,000 (gross / month)
Status:Non-Exempt
RSC Africa The Resettlement Support Center (RSC) Africa operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.
Benefits CWS Global and RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage, RSC Africa offers 10% retirement contribution with a 5% employee match, 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).
EEOC Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.
Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.
Eligibility List
The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.
Primary Purpose
This position is responsible for the processing of refugee case files under the direction of the unit supervisor.
Supervision This position reports directly to the unit Supervisor.
Essential Duties
  1. Completes all tasks related to refugee case processing as assigned by the unit Supervisor, ensuring adherence to RSC Standard Operating Procedures.
  2. Develops proficiency in WRAPS application and maintains complete and accurate records in WRAPS and physical file of all actions taken on a case.
  3. Receives, creates and enters new applications in WRAPS.
  4. Corresponds with refugee applicants and partners as required to obtain additional information or respond to inquiries.
  5. Requests security clearances and updates data in WRAPS as appropriate.
  6. Requests medical exams and updates medical information when received from partners.
  7. Requests assurances from US based resettlement agencies.
  8. Scans and attaches documents to WRAPS.
  9. Completes travel packets for departing refugees.
  10. Conducts regular quality assurance checks to ensure cases are consistently and correctly updated, both electronically and in the physical file.
  11. Assists with development of materials to improve understanding of program by refugee applicants and partners.
  12. Any other duties as assigned by management.
Qualifications
Education:Bachelor’s degree in a related field of study, or 4 years of related work experience in lieu of a Bachelor’s degree is required.
Experience:Two years working experience in a related field is preferred.
Knowledge/Skills:
• Strong written and verbal English skills • Demonstrated computer skills, especially Microsoft Word, Excel and Outlook • Strong organizational and time management skills
Abilities:
The Case Processing Assistant must have the ability to: • accurately type 5100 ksph with a 95% accuracy rating • communicate effectively both verbally and in writing; • follow instructions from the Supervisor with a positive and receptive attitude; • deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public; • conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP; • maintain a high performance standard with attention to detail; • carry out all of the duties of the position efficiently and effectively with minimal supervision; • work independently and contribute to overall operations of RSC Africa; • take initiative in the development and completion of projects; • lead others and address issues as they arise; • maintain strict confidentiality with RSC Africa administrative and operational information; • manage a large and diverse workload under pressure with competing priorities; • analyze and solve complex problems and make sound decisions; • work well as a team in a multi-cultural environment while maintaining a high level of motivation; • effectively manage RSC Africa’s resources; • actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
Working Conditions
Physical: This position requires bending, sitting, standing, walking, pushing/ pulling, handling objects (manual dexterity), reaching above shoulder level and using fine finger movements.
Environmental:Incumbents in this position will work in an open plan office.
Special Requirements: Certificate of Good Conduct is required before the start of employment. The candidate should be willing to work overtime on weekdays and weekends as required.
Licensing/Certification: None
Competencies
Communication
Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.
Relationships
Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.
Job Knowledge
Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.
Teamwork
Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.
Problem Solving
Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.
Program Planning and Management
Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.
Leadership
Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.
Resource Building and Stewardship
Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.
How to apply:
To Apply: Please click the below link to apply directly online to this position.
This position is open to national applicants.
Please note RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.
Communication
Please note RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.
Application Materials Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

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