Senior Programme Assistant

By Live Lover -

VACANCY ANNOUNCEMENT  NO. VA-048/2012

Post Title:             Senior Programme Assistant (PRC)                                                             
Post Grade:         G6
Duty Station:        Nairobi                                                                                                                 
Date of issue:      27.09.2012
Contract type:     Fixed Term                                                                                                           
Closing date:       10.10.2012

Organizational background
The World Food Programme Somalia activities include food assistance for nutrition, livelihoods, relief and emergency school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects.

This position is open to qualified Kenyan nationals only. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:

Under the direct supervision of the Head of Programme Unit, the incumbent will be responsible for the following duties:-

·         Reconcile and enter Cooperating Partners (CPs) food distribution reports in COMPAS;
·         Prepare Field Level Agreements (FLAs) with CPs and keep records of the signed agreements;
·         Act as the Secretary to the Project Review Committee (PRC);
·         Analyse CP distribution reports, reconcile to invoices and ensure that the goods have been invoiced correctly;
·         Undertake negotiations for and prepare project documents with government ministries and other participating agencies;
·         Organize project planning missions, meetings and briefing sessions;
·         Assess project performance including utilization of resources and achievement of planned targets;
·         Monitor the receipt of shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
·         Monitor the processing time for settling freight forwarders accounts;
·         Issue letters of guarantee and no-charge invoices as instructed;
·         Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
·         Analyze and prepare projections for food commodities and non-food items ;
·         Assist in compiling monthly statistics on food aid and commercial food shipments to the country;
·         Maintain records on programme activities, from formulation stage through completion;
·         Carry out advocacy and information related tasks for project/programme activities;
·         Prepare status and progress reports;
·         Analyze contract terms and conditions, and correct any observed discrepancies;
·         Provide guidance, on-the-job training and assistance to support staff;
·         Evaluate, develop, and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions;
·         Perform other related duties as required.

Minimum Qualifications:

Education:
Secondary school education preferably supplemented by courses in a relevant area such as Nutrition, Education, Human Resources, Public Administration, Transport, Development Economics or other related field.
Experience:
At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. At least one year at G5 level or equivalent.
Language:
Fluency in both oral and written communication in English.
Knowledge:
Experience utilizing computers, including word processing, spreadsheet and other WFP software.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:

·         All applications must include an accurately filled in Personal History Form (P11) available at the following link http://www.unon.org/docs/P11.doc to be sent by e-mail to HR-SOM@wfp.org
·         Quote the Vacancy Announcement number and job title;
·         Hand delivered applications will no longer be accepted;
·         Applications that do not meet the above requirements will be disregarded;
·         Only shortlisted candidates will be contacted.

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