Senior Programme Officer, Resource Mobilization
JOB
DESCRIPTION
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Job title:
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Senior Programme Officer, Resource Mobilization
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Unit/dept/delegation:
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East Africa Regional Representation
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Reports to:
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Regional Representative, with a technical reporting line to the
Africa Zone Resource Mobilization (RM) Coordinator. He/She will work closely
with Planning & Accountability Officer in Nairobi and Country
Representatives in Eastern Africa
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Background
The International Federation’s Secretariat coordinates and supports the
collective efforts of the International Federation membership to better address
the increasing number of humanitarian challenges in the world and to help
National Societies scale up their humanitarian responses to these challenges.
In order to strengthen its RM role, a Federation wide RM Strategy is being
finalised and each of the five geographical zones of the Secretariat has
established the function of the resource mobilization coordinator. To fulfil
the RM strategy, the Regional office in Eastern Africa requires a Senior
Programme Officer to lead the RM efforts in eastern Africa.
Job Purpose
The RM Senior Officer is responsible in assisting the regional and country
representations to meet the RM target for national
societies and secretariat programmes by engaging with all relevant stakeholders
and donors, whether the tradition RCRC membership, UN agencies and other
potential contributors. The post holder will be required to:
1.
Assist the regional/country representatives to identify and access
funding for Federation coordinated and National Society programmes and
activities
2.
To work alongside, and lead when necessary, Secretariat advisors and NS
in preparing project proposals and grant applications.
3.
To provide capacity building to NS and Secretariat staff on proposal
design, grant application and compliance issues.
4.
In coordination with the Regional Representation/Zone RM/PA Coordinator
help draft a work plan and define a RM agenda of priorities, analyse donor
trends, donor strategies, prepare packages of specific programmes and budgets
for marketing, and setting up of meetings.
5.
Assist the regional/country
representatives in managing the
coverage of the Federation Plans and Budgets, Emergency Appeals and special
funding requests for Eastern Africa
i.e. The geographical coverage of the former EA Zone
6.
Process and follow up on all
Cash pledges (PMN) – coding, scanning, information sharing and filing of
PMNs; for Eastern and Southern Africa as well as Indian Ocean Islands
7.
Help follow through on all Federation Contracting Procedures - with
relevant departments (Audit, Legal, Finance as per the contract approval matrix
and sign-off sheet)
8.
Update and track all movement presence in the region and contribute to
maintaining a complete database of PNS
The RM senior officer is part of the Technical Support Unit of the
Regional Representation, working closely with technical advisors on DM and Health
to ensure proposals/appeals are designed to high technical quality, and
supporting the Planning and Accountability team in donor compliance. He/she works under technical coordination of
the RM& PA Unit in Nairobi and actively participates in zone Relationship
Management mechanisms.
Duties applicable to
all staff
- Actively work towards the
achievement of the Federation's goals.
- Abide by and work in
accordance with the Red Cross Red Crescent principles.
- Perform any other work
related duties and responsibilities that may be assigned by the line
manager.
Key tasks and responsibilities
The RM Officer is responsible and accountable for:
1.
Bringing support to all matters related to leading, coordinating and
facilitating RM;
a) Assist
in monitoring the coordination of RM plans for plans and budgets and emergency
appeals.
b) Study
donor trends and identifying opportunities to support RCM work in EA
c) Study
grant making and compliance issue procedures of donors
d) Participate
and lead in proposal design and writing
e) Capacity
building on proposal writing and donor compliance
f)
Assist the management of pledges and the reporting to donors to ensure
compliance with the agreed donor conditions and requirements and provide
regular feedback to the RM unit at the zone office.
g)
Maintain updated information on current and potential sources of
funding for the Federation in Eastern
Africa country and regional representations, and support knowledge
management activities in the context of RM at the regional and country levels.
h)
Assist regional/country representatives manage donor relationships
together with programme managers and budget holders in day to day contact with
donors in a coordinated manner – and help respond to the numerous requests.
i)
Ensure all unpaid pledges are followed up on monthly basis.
j)
With budget holders assure regular feedback with the Finance Department
to capture financial needs.
k)
Assure filing and archiving of all PMNs and copies of legal contracts
and agreements.
l)
Ensuring that seeking government/corporate funding is coordinated with
the PNS country of origin e.g. USAID with American RC and Land Rover with
British RC.
m)
Establish close working relationship with the host NS i.e. Kenya RC on
country funding and establish Modus Operandi with regional donors. Ensure that
“constituency clause” is respected in fundraising and has a blessing of the
respective NS.
2.
Facilitating partnership agreements with national and regional
organizations in the region;
a)
Assist in preparing various “selling” packages for development of new or
existing partnership, as well as with relevant regional organizations or
embassies based in Nairobi and in other capitals of Eastern Africa.
b)
This entails that the Senior Officer will keep herself/himself informed
of the developments of the relationship and the partnerships as well as
programmes and activities supported by each partnership. He/she will have
agreed tangible fundraising target for the assigned partner’s area.
c)
With Communication unit at the zone and regional offices, ensure
systematic and efficient promotion of Federation and PNS work in Eastern
Africa.
d)
Assist in identifying call of proposals the best suited for specific
themes or countries and assure that communication and coordination takes place
of these various calls, i.e. the ACP Water Facility, USAID, EU etc
e)
Assist and support the Regional/country Representatives and RM/PA
Coordinator to obtain background information, current good working examples of
new partnerships such as with Development Banks, EAC, IGAD and other relevant
organisations. This will be clearly reflected in the plan of action.
f)
Assist in sharing information on partnerships and funding relations
with the corporate and private sector in the region in coordination with RM in
the zone office.
g)
Be responsible for developing relationships or new initiatives with
selected partners in the region
with specific thematic areas such as Disaster Risk Reduction, HIV and AIDS
etc
Other:
Other duties may be
assigned within the nature and scope of the position employed or the above redesigned
where appropriate
Required Qualifications
Education:
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University degree in relevant discipline
(International Relations; business management, finance management,
communication, Humanitarian Affairs, etc.)
Experience:
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Minimum of 5
years work experience in the international sector, focused on humanitarian
needs (health and care, disaster risk reduction, etc.)
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- Red Cross/Red Crescent Movement, and/or with a
National Society an advantage
- Minimum 3 years experience in managing relations with
donors and partners
- Work experience with other international
organisations, large NGOs and/or governmental development agencies
- Experience working in the region
Skills/Knowledge:
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Ability to work in a diverse cultural
context able to manage long-distance
relationships to achieve results;
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Strong knowledge of information sharing
tools, and the ability to implement them
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Highly organised and able to work
independently and proactively, with ability to work in team
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Overall understanding of budget and
finance management
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Demonstrated skill in analytical and
strategic thinking
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Excellent membership and support service
skills
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Languages:
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Competencies:
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National Society relations
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Results Focus & Accountability
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Teamwork
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Communications
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Professional Mastery
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Leadership
Submission of applications:
Applications
should be submitted by email to hr.eastafrica@ifrc.org;
to be received not later than September
27th 2012.
Kindly
note that:
1. Only e-mail applications will be accepted
2. Received applications will be short-listed on an on-gong
basis
3. Due to large volumes of applications only short listed candidates
will be contacted
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