Data Administrator

Act Change Transform (Act!) is a local Non-Governmental Organization whose mission is to facilitate the empowerment of marginalized people and communities, in Kenya and neighboring countries, to become active participants in their development by enabling them to: stand up for their rights; demand good governance in the management of resources; and participate in decision making processes. Act! does this through implementing partners, offering them capacity development, management of grants so that value for money is achieved and providing strategic leadership in national advocacy for the benefit of women, youth, people with disabilities and other marginalized communities.

DATABASE ADMINISTRATOR (ACT-DA-05-2014):

1.0 Job Summary

Reporting to the manager, MER&L, the Database Administrator will primarily focus on the standardization and coordination of programs data entry and mining of information, as well as maintain database integrity. Additionally, the jobholder will provide backup support to the IT department with server administration, user account maintenance, network security, system documentation, and help-desk support functions as well as participate in planning for future upgrades and technology enhancements.

2.0 Key responsibilities

The main roles and responsibilities of the Database Administrator will include but not be limited to the following:

As primary point of contact for all database functions, the Database Administrator will:

• Be responsible for completion of all data entry and updates
• Perform data entry and oversees the data entry process; recommend and implement guidelines for data entry in coordination with key program staff
• Develop and produce accurate and timely routine and special reports, and data retrievals for staff as needed, and is the point person for managing custom reporting requests
• Act as primary contact with system support group (systems developer, IT Officer and MERL team) to troubleshoot any technical issues
• Provide in-house expertise and technical support to end-users on database and software-related issues: identifies, researches, and resolves technical problems, working with the IT department and database developer, and documents, tracks and monitors problems to ensure a timely resolution
• Evaluate need for and recommend system upgrades
• Coordinate and test modifications to the system
• Oversee day-to-day integrity of database and database procedures, which may include: conducting weekly and monthly audits of data to confirm use of accurate entry processes; identifying and eliminating duplicate records; and maintaining users security settings
• Compare and verify accuracy of data with source documents (quarterly reports, performance monitoring matrix, MCAs and OCAs, site visit reports, joint reviews etc.) for consistency
• Report errors in accuracy/integrity/availability of source data to relevant program and MERL staff for verification
• Conduct all global changes and/or data imports to maintain data, and periodically eliminates obsolete query, export and report parameter settings
• Ensure proper training for all new and current users
• Update users by email and during program meetings on key modifications to the system

3.0 Qualifications, Experience and Skills

The minimum required academic and professional skills for the jobholder to perform successfully in their job include:

• University Degree in IT related field e.g. Computer Science and Information Systems or any other related field
• Professional/Additional Qualifications: Applicants with Professional Certifications in MCDBA, CCNA highly desired.
• At least three years relevant working experience
• LINUX Administration, Microsoft IIS and Apache is preferred, knowledge of Microsoft Windows 2008 R2 server. Experience in website maintenance Experience in network administration, advanced knowledge of database management (SQL 2008 server, MySQL 5 and above etc Strong analytical and report writing skills.
• Self-driven and able to deliver results with minimum supervision

How to apply:

If you meet the requirements as contained in the description, please submit (1) a detailed and current CV; (2) an application cover letter demonstrating why you qualify for this opportunity, quoting your current and expected gross salary. All applications should be submitted electronically to hr.admin@act.or.ke quoting the reference number (ACT/DA/05/2014). Only candidates short-listed for interview will be contacted.