Administration Manager

By Live Lover -
Our client, an International company leading in Software Application Development is urgently seeking to recruit an Administration Manager with good experience in Administration Management to Support operations by supervising staff; planning, organizing, and implementing administrative systems. We are specifically looking for a qualified male candidate who can fill the position immediately

Key Tasks and Responsibilities

  • Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Provides supplies by identifying needs for reception, switchboard, mail room, and kitchen; establishing policies, procedures, and work schedules.
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Provides historical reference by developing and utilizing filing and retrieval systems.
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
  • Contributes to team effort by accomplishing related results as needed.
  • Managing the Company’s filing systems, monitoring adherence to the set policies and guidelines on filing, archiving and  storage of records
 Skills and Qualifications 
  • University Degree in any Social Science or equivalent qualification 
  • A minimum of 5 years experience in Administration, 3 years of which must be at a senior position
  • Have a demonstrable track record in leading teams to achieve superior performance
  • Have ability to engender strong working relationships with colleagues and stakeholders
  • Meticulous and with an eye for detail; able to work under pressure and good at multitasking
  • Must have intrinsic attitudes such as strong interpersonal skills, confidence, pleasant and well groomed
  • Must have the ability to maintain direct reports’ work schedules including assignments, job rotations, training and leaves. 
To apply, send your CV and cover letter to vacancies@flexi-personnel.com before 20th February 2014. Clearly indicate the position applied for and minimum salary expectation on the subject line.

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