Assistant Registrar

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Department Office of the Registrar
Entity Aga Khan University
Location Nairobi, Kenya
Responsibilities
This position consolidates the activities involved in recruitment of students, admissions, enrolment, managing student academic records, production of transcripts and Convocation. The incumbent is also responsible for student experience on the Kenya campus providing high quality, student-centred professional support services to meet pastoral needs of students. 

Principal duties include:
Recruitment and Admissions
  • provide input, as required, for advertisements, posters and related marketing material for student recruitment. 
  • attend educational fairs, as required, to market the University’s educational programmes in Kenya
  • responsible for the application and admissions processes for the University’s academic programmes in Kenya
  • act as Secretary to the School of Nursing and Midwifery’s Kenya-based admissions and progression committee and send offer or rejection letters to candidates as directed by the Committee
  • maintain and record admissions data using the Aga Khan University’s Student Information and Administration System (AKUROSS)
  • produce recruitment reports and submission documents in a timely fashion for the Office of the Registrar and relevant University committees.
Registrarial functions
  • maintain student records including; enrolment, grades and transcripts, using AKUROSS
  • compile, maintain and track the student academic information and records for students in Kenya-based programmes
  • finalise academic calendar and term timetables
  • present student performance reports to the Academic Head, Kenya for inclusion in reports that will be made to the School of Nursing and Midwifery, East Africa’s Academic Council
  • maintain student attendance records and report any issues to Academic Head for appropriate action
  • prepare verification of attendance / graduation and confirmation of enrolment letters for students as requested
  • in conjunction with the University Registrar, coordinate the Kenya convocation ceremony
  • maintain a database that will enable the University to track its alumni; working closely with the Senior Manager, Alumni Affairs, enhance the University’s relationship with its Kenyan alumni and organise alumni related activities. 
Quality Assurance and accreditation related duties
  • retain individual student portfolios of assessed work for quality assurance purposes
  • support the Academic Head on implementation of University, NCK and CUE guidance, policies and regulations
  • undertake any other duties in relation to the University’s accreditation with external organisations in Kenya.
Student Orientation & Coordination of Student Activities
  • plan and coordinate Orientation activities for new students
  • ensure that students are informed about the University’s academic policies
  • working closely with the Senior Associate University Registrar and Director of Student Experience, develop an annual proposal for extra-curricular activities to be shared with the HEP, prior to implementation
  • coordinate with Student Representatives for organising end-of-term parties and other social activities.
Requirements
Candidates should have: 
  • honours degree as a minimum, preferably a Master’s degree
  • experience of working within the Kenyan post-secondary education institution, the Kenya Nursing Council and Council for University Education in a similar position
  • experience of academic record keeping and management, as well as of student recruitment and University admissions processes within Kenya
  • proficiency in written and oral English with good communication and interpersonal skills
  • detail orientation, organizational skills and  ability to work both independently and as part of a team
  • ability to handle multiple tasks and meet conflicting deadlines in a timely fashion and with accuracy
  • proven record of good administrative and organisational skills
  • experience of working with PeopleSoft Campus Solutions would be an asset.
To Apply
Interested candidates should send their detailed CVs to recruitment@aku.edu and mention the position applied for in the subject line. 
Only short-listed candidates will be contacted.
Applications should be submitted latest by June 30, 2015

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