Programme Management Assistant
Job Opening
Posting Title: Programme Management Assistant, G6
Job Code Title:Programme Management Assistant
Department/ Office:United Nations Environment Programme
Duty Station: NAIROBI
Posting Period:4 June 2015-4 July 2015
Job Opening number: 15-PGM-UNEP-41092-R-NAIROBI (X)
To apply click here
United Nations Core Values: Integrity, Professionalism, Respect for Diversiy
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him
or her. In this context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an e-mail address has been provided.
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in United Nations Environment Programme, Executive Office (UNEP/EO) at the Nairobi duty station. Under the direct supervision of the Senior Programme Officer and general supervision of the Chief, Executive Office, the incumbent will perform the following duties:
Responsibilities
1. Receive, screen and log incoming and outgoing correspondence mail at the Executive Office in the Correspondence Tracking System; prepare an executive summary of all correspondence received; propose the action to be taken for each item, compile information in the form of a computerized mail-log, search and attach relevant additional material before submitting to the Executive Director, the Deputy Executive Director and the Chief de Cabinet; Maintain the Executive Office electronic message databank.
2. Respond to routine inquiries from Ministers, Ambassadors and high-ranking officials from both within and outside the United Nations on a variety of issues; communicate sensitive information to senior management and external sources; assemble relevant documents and prepare briefing folders for the Chef de Cabinet; draft letters, memos, notes.
3. Take notes and finalize documentation. Convey instructions and decisions of the Executive Director, Deputy Executive Director and the Chef de Cabinet to relevant offices and ensure that there is a smooth information flow.
4. Schedule and arrange meetings (including venues), make appointments, coordinate documentation and equipment; assemble relevant documents and prepare briefing folders for the Chef de Cabinet; organize social functions, negotiating menus and venues.
5. Arrange travel and missions for the Chief, Executive Office and other Executive Office staff as required.
6. Perform any other related duties as requested by the Senior Programme Officer and the Chef de Cabinet.
Competencies
Professionalism: Knowledge of general office and administrative support including but not limited to administrative policies, processes and procedures related to budget, finance, procurement, legal agreements and human resources. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others; places team agenda before personal agenda; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Completion of secondary school education is required. Supplementary training in secretarial or project management or other related field is desirable.
Work Experience
A minimum of 7 years of progressively responsible experience in the field of programme assistance, office management, administration or related field, of which some in the United Nations.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Posting Title: Programme Management Assistant, G6
Job Code Title:Programme Management Assistant
Department/ Office:United Nations Environment Programme
Duty Station: NAIROBI
Posting Period:4 June 2015-4 July 2015
Job Opening number: 15-PGM-UNEP-41092-R-NAIROBI (X)
To apply click here
United Nations Core Values: Integrity, Professionalism, Respect for Diversiy
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him
or her. In this context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an e-mail address has been provided.
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in United Nations Environment Programme, Executive Office (UNEP/EO) at the Nairobi duty station. Under the direct supervision of the Senior Programme Officer and general supervision of the Chief, Executive Office, the incumbent will perform the following duties:
Responsibilities
1. Receive, screen and log incoming and outgoing correspondence mail at the Executive Office in the Correspondence Tracking System; prepare an executive summary of all correspondence received; propose the action to be taken for each item, compile information in the form of a computerized mail-log, search and attach relevant additional material before submitting to the Executive Director, the Deputy Executive Director and the Chief de Cabinet; Maintain the Executive Office electronic message databank.
2. Respond to routine inquiries from Ministers, Ambassadors and high-ranking officials from both within and outside the United Nations on a variety of issues; communicate sensitive information to senior management and external sources; assemble relevant documents and prepare briefing folders for the Chef de Cabinet; draft letters, memos, notes.
3. Take notes and finalize documentation. Convey instructions and decisions of the Executive Director, Deputy Executive Director and the Chef de Cabinet to relevant offices and ensure that there is a smooth information flow.
4. Schedule and arrange meetings (including venues), make appointments, coordinate documentation and equipment; assemble relevant documents and prepare briefing folders for the Chef de Cabinet; organize social functions, negotiating menus and venues.
5. Arrange travel and missions for the Chief, Executive Office and other Executive Office staff as required.
6. Perform any other related duties as requested by the Senior Programme Officer and the Chef de Cabinet.
Competencies
Professionalism: Knowledge of general office and administrative support including but not limited to administrative policies, processes and procedures related to budget, finance, procurement, legal agreements and human resources. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others; places team agenda before personal agenda; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Completion of secondary school education is required. Supplementary training in secretarial or project management or other related field is desirable.
Work Experience
A minimum of 7 years of progressively responsible experience in the field of programme assistance, office management, administration or related field, of which some in the United Nations.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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