Associate Administrative Officer
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NOTE:
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Appointment
against this post is on a local basis. External candidates will be considered
only when no suitable internal candidate from the duty station is identified.
The candidate is responsible for any travel expenses incurred in order to
take-up the appointment. Staff Members are subject to the authority of the
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures. This is a temporary Job Opening. Appointment against this post is for a
limited duration and does not carry any expectancy, legal or otherwise, of
renewal.
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VACANCY NOTICE
NO.:
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NA-12-33
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ORGANIZATIONAL
LOCATION:
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UNEP/MFS
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DUTY STATION:
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FUNCTIONAL
TITLE:
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Associate Administrative Officer
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GRADE:
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P-2
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Post DURATION:
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6 months
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CLOSING DATE:
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22/10/2012
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The United Nations
Environment Programme (UNEP) is the United Nations system's designated entity
for addressing environmental issues at the global and regional level. Its
mandate is to coordinate the development of environmental policy consensus by
keeping the global environment under review and bringing emerging issues to the
attention of governments and the international community for action. The
Secretariat of Multilateral Fund (MFS) for the Implementation of the Montreal
Protocol is dedicated to reversing the deterioration of the Earth's ozone
layer. It was established in 1991 to assist developing countries to meet their
Montreal Protocol commitments in complying with the control measures of the
ozone-depleting substances. The Fund Secretariat in Montreal Montreal
DUTIES AND
RESPONSIBILITIES
Under the
supervision of the Senior Administrative and Fund Management Officer,
Secretariat of the Multilateral Fund for the Implementation of the Montreal
Protocol, MFS, the incumbent will perform the following functions:
1. Human
Resource Management;
Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc. ensuring consistency in the application of UN rules and procedures.
Provides information regarding conditions of service, duties and responsibilities, privileges and entitlements under the Staff Rules and Regulations.
Provides information on unit’s staffing needs for inclusion in department’s staffing table.
Coordinates translation requirements for Executive Committee Meetings, including but not limited to issuance of contracts to translators.
Provides in-depth recruitment support to MFS(screening application, making arrangements for testing/interviews, report writing)
Maintains liaison with UNEP HeadQuarters, UNON, other UNEP entities inMontreal
2. General Administration
Supervises support staff as required.
Performs other related administrative duties, as required (e.g., operational travel programme, monitoring payments to and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc. ensuring consistency in the application of UN rules and procedures.
Provides information regarding conditions of service, duties and responsibilities, privileges and entitlements under the Staff Rules and Regulations.
Provides information on unit’s staffing needs for inclusion in department’s staffing table.
Coordinates translation requirements for Executive Committee Meetings, including but not limited to issuance of contracts to translators.
Provides in-depth recruitment support to MFS(screening application, making arrangements for testing/interviews, report writing)
Maintains liaison with UNEP HeadQuarters, UNON, other UNEP entities in
2. General Administration
Supervises support staff as required.
Performs other related administrative duties, as required (e.g., operational travel programme, monitoring payments to and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
COMPETENCIES
Professionalism: Knowledge of administration, human resource
policies, procedures andpractices. Shows pride in achievements.
Is conscientious and efficient in meeting
commitments,
observing deadlines and achieving results.
Is motivated by professional rather than
personal concerns.
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets
messages from others and responds appropriately
-Asks questions to clarify, and exhibits
interest in having two-way communication
-Tailors language, tone, style and format to
match the audience
-Demonstrates openness in sharing information
and keeping people informed.
Teamwork:
-Works collaboratively with colleagues to
achieve organizational goals
-Solicits input by genuinely valuing others’
ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and
accepts joint responsibility for team shortcomings.
Planning & Organizing:
-Develops clear goals that are consistent
with agreed strategies
-Identifies priority activities and
assignments; adjusts priorities as required
-Allocates appropriate amount of time and
resources for completing work
-Foresees risks and allows for contingencies
when planning
-Monitors and adjusts plans and actions as
necessary
-Uses time efficiently.
QUALIFICATIONS
Education
Advanced university degree in administration or
related field and a first level University degree in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced degree.
Experience:
A minimum of
two years of progressively responsible experience in administration of which
some in human resources or related area.
Languages:
English and French
are the two working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of a
second official UN language is an advantage.
Assessment Method
Evaluation of
qualified candidates for this position will include a substantive assessment
which will be followed by a competency-based interview.
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Preference will be given to equally qualified women
candidates.
All applications to be sent to the
following address on or before the deadline of 22/10/2012. Applicants should
send a completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc)
or Personal History Profile together with a covering letter of one to two
pages summarizing how they meet the requirements of the job to:
e-mail: recruitment@unon.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (e-PAS) reports at the time of application to the email address above.
PLEASE QUOTE
VACANCY ANNOUNCEMENT NO.: NA-12-33
(Applications
without Correct Vacancy Number will not be Considered)
The United Nations
shall place no restrictions on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. (Charter of the United Nations - Chapter 3, article
8). The United Nations Secretariat is a non-smoking environment.
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THE UNITED
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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