Project Co-ordinator

Overview and Terms

Job title	Project Co-ordinator
Date reviewed	September 2012
Purpose	To coordinate training  and provide support to the RedR OFDA funded Training Programme in East Africa
Responsible to	Programme Manager, Kenya
Responsible for	Programme Administrator
Working with	Colleagues within the  Nairobi office and external contacts as necessary
Location	Nairobi, Kenya
Post	Full-time
Period	18 months
Grade	4
Salary	Kshs.1,841,769 per annum
Other	As defined in our standard contract terms

RedR and the work we do

Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide. We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes.  Our work helps to ensure that the right people with the right skills are responding to global emergencies, and enables both local and international relief workers to react to the needs of those affected by disaster, efficiently and safely.

In response to recent humanitarian catastrophes, we currently have training and local capacity building programmes in Sudan, Pakistan and South Sudan and have recently secured contracts for two large training programmes in Kenya.  It is anticipated that our training programme in the country will expand further in the next year.  .

Context

RedR UK is in the final stages of negotiating a contract with OFDA for a cutting edge programme of holistic security training in partnership with Harvard University, a world renowned academic institution at the cutting edge of online learning, and Beechwood International, a highly respected and innovative private sector partner renowned for its support to collaboration and decision making.

Working closely with 12 national and international organizations operating in East and Central Africa this program will prove an innovative approach to the integration of security management that can be projected on a global scale. This approach will directly address the long term lack of ‘total agency’ buy-in to security issues and management.

Job Description

Main Duties and Responsibilities:

The Project Coordinator will: be responsible for delivery of the project activities in Kenya and liaison with the Project Coordinator in UK on delivery of the project overall. S/he will , ensure that all activities are delivered in line with the proposal and subsequent agreement with programme partners taking responsibility for project and financial management as well as line management of the Project Administrator. S/he will also be responsible for undertaking monitoring and reporting activities in line with the Theory of Change framework developed through the UK office for the project.

RedR and OFDA hope to replicate this project in other regions therefore effective preparation, partner assessment, monitoring and evaluation are critical to its success and sustainability.

To coordinate the project:

• Act as the project focal point for programme partners in Kenya and work in close collaboration with the Project Coordinator in the UK
• Participate in monthly telecons with the UK Project Coordinator and international programme partners to monitor programme progress and performance
• Input to monthly Project Reports  in collaboration with the UK Project Coordinator for reporting to the RedR UK SMT, Board, international programme partners etc.
• Monitor expenditure against budget and ensure the timely submission of financial reports
• Input to OFDA narrative and financial reports
• Coordinate activities for the OFDA programme including course development, partner selection, consultation workshops, training courses, on-line learning activities and M&E
• Maintain regular and effective communication with the 12 selected partner agencies
• Collaborate with the UK Project Coordinator in supporting external partners on project design and delivery e.g. in gathering context-specific information, conveying partner’s feedback on on-line events etc.
• Support the project AT’s in the development and on-going adaptation of face to face and on-line training and learning materials
• Ensure quality control of project activities though adherence to the RedR Training Competency Framework guidelines and completion of necessary documentation and assessments

To manage design of the project and implementation of face to face training activities:

• Liaise with the Kenya PM and UK Project Coordinator in the recruitment and selection of suitable Associate Trainers. Arrange contracts in conjunction with  the UK Project Coordinator
• Liaise with the Kenya PM/UK Project Coordinator to define project partner selection criteria
• Undertake initial consultation with international NGOs in Kenya and the wider East Africa region in collaboration with the Kenya PM and Regional Manager to identify appropriate programme partners
• Organise initial briefing and consultation workshop with programme partners
• Liaise with the UK Project Coordinator in development of the partner capacity self-assessment tool
• Manage the completion of self-assessments (at the start and end of the project) and selection of partner staff for involvement in the project

• Manage the timing, location and organisation of face-to-face and on-line training courses and workshops.
• Oversee the relationship between the Project Administrator and course participants ensuring they are provided with a high level of customer service
• Be responsible for post-course work including processing evaluation forms and organising follow ups using a variety of methodologies (telecons, interviews, focus group discussions etc.) and involving the most appropriate staff (training participants, colleagues, managers, senior managers etc.)
• Implement the necessary tools and gather data and information for Monitoring and Evaluation of the project in line with the Theory of Change framework provided by the UK Project Coordinator. Ensure the necessary data/information is submitted to the UK Project Coordinator in line with the monthly reporting schedule
• Undertake follow up with partner agencies and prepare lessons learned and gather evidence of impact for case studies/stories

To provide general support:

• Line manage the Programme Assistant
• Represent RedR UK at various fora in consultation with the Programme Manager

·         Oversee the Project Administrator in dealing with all  project finance and accurately and efficiently maintaining and monitoring finance records in coordination with the Finance Team

·         Input & update information on the Kenya database and RedR website

• Any other tasks or duties as required by line manager or organisation which are in line with the position duties

Person Specification

Essential

• A commitment to our humanitarian mission and values
• Knowledge of and experience in delivery of security training (preferably in the humanitarian sector
• An interest in Learning and Development and Human Resources
• Initiative, enthusiasm and a problem-solving approach to new challenges
• Systematic and efficient administrative skills, including an ability to prioritise, manage and complete a variety of tasks with minimal supervision
• Proactive and excellent organisational skills
• Good interpersonal and communication skills
• Good MS Office skills in the use of email, internet, Word and Excel, including use of formulas
• Ability to communicate clearly and effectively with colleagues from diverse cultural backgrounds
• Cheerful, hands-on, methodical and positive attitude
• Good attention to detail
• Willingness and ability to work occasional evenings and weekends depending on course requirements
• Ability to deal with financial aspects of the Project
• Excellent written  and verbal skills in English
• Ability to manage staff
• Excellent presentation skills and ability to represent RedR UK in Kenya in a variety of situations

Desirable

• Database and Power point experience very desirable
• Able to train if needed

How to apply:

To apply please visit the RedR UK website at : http://www.redr.org.uk/en/About_us/Jobs/How_to_apply.cfm   and download the RedR Application form.

Fill in the form and submit it along with a copy of your curriculum vitae (CV) via e-mail to HR.kenya@redr.org.uk  (NOT hr@redr.org.uk) on or before the closing date – 28^th October, 2012. Please indicate the position applied for in the subject line of the e-mail.