Executive Officer
Purpose of the Position
Provide high quality assistance, as well as management and monitoring support to the Somalia Office Representative in his/her oversight role and corporate responsibilities of managing a Country Office composed of a Support Center based in Nairobi plus 3 Zone offices with over 300 staff. Also responsible for the coordination of the Representative's participation in/and scheduling of all external and internal meetings, including inter-governmental, parliamentary and inter-agency meetings, seminars, as well as official visits.
Key Expected Results
1.Support the Office of the Representative, including the Office of the Deputy-Representative, in coordinating activities, performing research, and preparing briefing notes and position papers. Coordinate weekly meetings and command conferences. Take notes of discussions and prepare minutes and memoranda for the records. Keep abreast with the main issues facing the office of the Representative and identify issues in need of Representative's attention. Maintain records and track the status of the Head of Office's action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.
2. Provide high-level support by conducting research, preparing statistical reports, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team. Acts as Secretary of the Country Management Team.
3.Respond to a wide variety of general and substantive queries for information from governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Country Office).
4.Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc. for the Head of Office and other officials as requested. 5.Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.
6.Organize and maintain the Office of the Representative, establishing office and file systems, logging and tracking systems, mail and contact listing. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials.
7. Screen and review incoming correspondence (mail, email); collect background material; draft and clear correspondence with supervisor. Oversee and ensure the smooth flow of information within the office and the duty station, as well as with Regional Office and Headquarters through daily consultations with the Representative.
8.Monitors and keeps abreast of Somalia, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up.
Qualifications of Successful Candidate
University degree in international relations, social sciences, business administration or other related disciplines. At least two years (2) work experience in a professional capacity in external relations, public affairs, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO. Fluency in English is required. Knowledge of Somali is an asset.
Competencies of Successful Candidate
ii) Core Competencies (Required)
Post is office-based, with frequent travels to Somalia and occasionally outside the country.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Attention please!
Fake job announcements and offers of assistance are in circulation. Scam "artists" want to steal your money!
Please note:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Provide high quality assistance, as well as management and monitoring support to the Somalia Office Representative in his/her oversight role and corporate responsibilities of managing a Country Office composed of a Support Center based in Nairobi plus 3 Zone offices with over 300 staff. Also responsible for the coordination of the Representative's participation in/and scheduling of all external and internal meetings, including inter-governmental, parliamentary and inter-agency meetings, seminars, as well as official visits.
Key Expected Results
1.Support the Office of the Representative, including the Office of the Deputy-Representative, in coordinating activities, performing research, and preparing briefing notes and position papers. Coordinate weekly meetings and command conferences. Take notes of discussions and prepare minutes and memoranda for the records. Keep abreast with the main issues facing the office of the Representative and identify issues in need of Representative's attention. Maintain records and track the status of the Head of Office's action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.
2. Provide high-level support by conducting research, preparing statistical reports, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team. Acts as Secretary of the Country Management Team.
3.Respond to a wide variety of general and substantive queries for information from governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Country Office).
4.Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc. for the Head of Office and other officials as requested. 5.Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.
6.Organize and maintain the Office of the Representative, establishing office and file systems, logging and tracking systems, mail and contact listing. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials.
7. Screen and review incoming correspondence (mail, email); collect background material; draft and clear correspondence with supervisor. Oversee and ensure the smooth flow of information within the office and the duty station, as well as with Regional Office and Headquarters through daily consultations with the Representative.
8.Monitors and keeps abreast of Somalia, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up.
Qualifications of Successful Candidate
University degree in international relations, social sciences, business administration or other related disciplines. At least two years (2) work experience in a professional capacity in external relations, public affairs, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO. Fluency in English is required. Knowledge of Somali is an asset.
Competencies of Successful Candidate
ii) Core Competencies (Required)
- Communication [II]
- Working with People[II]
- Drive for Results [II] iii) Functional Competencies (Required)
- Formulating Strategies and Concepts [I]
- Analyzing [ I ]
- Applying Technical Expertise [I]
- Learning and Researching [II]
- Planning and Organizing [ II ] iv) Technical Knowledge [ ] a) Specific Technical Knowledge Required [ ]
- Rights-based and Results-based approach and programming in UNICEF.
- UNICEF programme policy, procedures and guidelines in the Manual.
- Mid-Term Strategic Plan b) Common Technical Knowledge Required (for the job group) [ ]
- Methodology of programme/project management
- UNICEF programmatic goals, visions, positions, policies and strategies.
- Knowledge of global human rights issues, specifically relating to children and women, and the current UNCEF position and approaches.
- UNICEF policies and strategy to address on national and international issues, particularly relating to conflicts, natural disasters, and recovery.
- UNICEF emergency programme policies, goals, strategies and approaches. c) Technical Knowledge to be Acquired/Enhanced (for the Job) [ ]
- UN policies and strategy to address international humanitarian issues and the responses.
- UN common approaches to programmatic issues and UNICEF positions
- UN security operations and guidelines.
- UNDSS training for members of Security Management Team.
Post is office-based, with frequent travels to Somalia and occasionally outside the country.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Attention please!
Fake job announcements and offers of assistance are in circulation. Scam "artists" want to steal your money!
Please note:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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