Intern - Human Resource

Department/ Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 28 October 2012-18 November 2012
Job Opening number: 12-HRE-UNON-25255-R-NAIROBI

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations Headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org). This internship will be located in the Staff Development and Training Unit, Human Resources Management Service, UNON
The internship is for three (3) months with an opportunity for extension up to six (6) months, pending on the needs of the office.

The internship is UNPAID and full time.
Interns work five (5) days per week (35 hours) under the supervision of a staff member in the department or office in which they are assigned.

Responsibilities
1. Internship Program in Nairobi
Assist in administration of programme, including recruitment of interns, training, development of resources to support the implementation of the program for interns and supervisors, archiving intern data and files, and preparation of surveys and presenting survey data
2. Outreach Activities

• Redevelop SDTU content for UNON intranet and internet
• Perform SDTU monthly Intranet updates on the UNON content management system with an emphasis on ensuring that the posted information is up-to-date.
• Responsible for updating the intern-driven web pages hosted on the unon.org public website (in Dreamweaver) on a monthly basis.
• Assist in development of brochures, posters, other outreach publications and support HR Days

3. Language Programme
Assist in administration of programme, including assisting with registration of staff members in training/learning programmes, development of resources to support the implementation of the program, archiving data and files, preparation of surveys and presenting survey data, and administrative tasks as assigned
4. Training Activities

• Assist with registration of staff members in training/learning programmes
• Assist with preparing and/or following up on training evaluation surveys and presenting survey data
• Prepare training facilities for the conduct of the weekly new staff induction briefing and other training/learning programs, including setting up technical equipment, photocopying learning resources, compiling attendance sheets, etc
• Input data into training databases

5. Induction/Orientation Program in Nairobi

• Develop a proposal to redevelop the induction/orientation program in Nairobi
• Contribute to the development and/or develop learning resources to support the implementation of the program. This includes eliciting information from UNON business units and other agencies.
• Assist in the implementation and coordination of the program, including preparing training rooms, registration of participants, evaluation surveys, etc.

6. Research on HRD
Conduct research on latest development in the field of HR and Learning & Development, and formulate recommendations on additional initiatives to promote learning and development within the organization.
7. Additional Duties

• Assist the SDTU team on an ad hoc basis to complete urgent tasks, including desktop publishing, handling walk-in inquiries and routine tasks such as photocopying.
• Assit in promoting the use of and resources avaliable in the Career and Learning Resource Center

Competencies
Professionalism:

• Shows pride in work and in achievements
• Demonstrates professional competence and mastery of subject matter
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
• Is motivated by professional rather than personal concerns
• Shows persistence when faced with difficult problems or challenges Communication:
• Speaks and writes clearly and effectively;
• Listens to others, correctly interprets messages from others and responds appropriately;
• Asks questions to clarify, and exhibits interest in having two-way communication;
• Tailors language, tone, style and format to match the audience;
• Demonstrates openness in sharing information and keeping people informed. Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client Technological Awareness:
• Keeps abreast of available technology
• Understands applicability and limitations of technology to the work of the office
• Actively seeks to apply technology to appropriate tasks
• Shows willingness to learn new technology

Education
Applicants must be pursuing qualifications in Human Resources, Organizational Development, Business Management or Education, or similar.
Applicants must:

1. Be enrolled in their third or fourth year of an undergraduate degree programme, or pursuing a Masters or PhD, or If pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full time studies at a university or equivalent institution towards the completion of a degree.
2. Be computer literate in standard software applications, particularly Microsoft Office applications
3. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include the willingness to try and understand and be tolerant of differing opinion and views.

Work Experience
Applicants are not required to have professional work experience for participation in the programme.

Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official language of the United Nations is an advantage.

Assessment Method
Evaluation of candidates for this internship may include a substantive assessment which will be followed by a written test and face-to-face or telephone interview.

Potential candidates will be contacted by directly by Staff Development and Training Unit, UNON for further consideration.

Special Notice
Your application for this internship must include:
1. A completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills, and three references
2. An accompanying letter (cover note) that includes:

• Title of degree you are currently studying
• Graduation date (when you will be graduating from the programme)
• List the IT skills and programmes that you are proficient in using
• Explain why you are the best candidate for the internship and what you hope to gain from the internship
• Explain you interest in the United Nations Internship Programme in Nairobi.

3. A letter from your university or equivalent institution clearly indicating the status of your enrollment, what programme you are enrolled in and the anticipated date of graduation from the programme.
Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.