Finance Officer
Job Title: Finance Officer
Program: Urban Crime Prevention Program
Reports to: Executive Director
Supervises: Administration assistants and Interns
Start Date: Immediate
Location: Nakuru .
Overall Responsibility:
You will be responsible for overall financial administration of GET-IT-Kenya in accordance to the highest ethical standards and internationally recognized financial reporting practices (IFRS), and support GET-IT-Kenya finances, including preparation of all monthly management reports. In both, you will ensure that all financial management practices, reports, accounting records and databases, financial statements and documentation are accurate, complete, well organized and conformed to GET-IT-Kenya policies, reporting and procedural standards.
Specific Responsibilities:
1. Develop, maintain, prepare monthly reports that compare budgeted costs to actual costs and report on variance;
2. Prepare and submit accurate, high quality professional financial monthly, quarterly and annual financial Reports to the Executive Director in a timely basis;
3. Advise the program and administration departments on the budgets expenditures, financial commitments and forecasts regularly;
4. Support the development and updating of financial policies, procedures and standards, including keeping abreast of new financial and tax laws in accordance to legal requirements and the best financial practices, and ensure that all staff are well informed in their use.
5. Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.
6. Ensure that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque list, petty cash, LPOs are maintained correctly
7. Ensure that staff payroll administration is verified for accuracy, properly processed and that all statutory payments such as PAYE, NHIF and NSSF are made on a timely basis.
8. Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations, foreign exchange management and cash flow management in a timely manner.
9. Support management of donor funding and disbursements; and ensure acknowledgment of receipts and financial reporting is accurate, professional and timely.
10. Scrutinize project plans, budgets, financial statements and reports of partner organizations as required; provide financial advice/training as needed.
11. Contribute to annual/quarterly budget development and reporting for the program.
12. Ensure that GET-IT-Kenya is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements.
13. Undertake periodic checks of assets and stores, and prepare reports on the same for management.
14. Prepare for and collaborate with internal and external auditors to ensure successful audit.
15. Maintain well organized physical and electronic archive of financial documentation
16. Support the Program officers and Executive Director in undertaking all finance and budget related responsibilities
General Responsibilities:
1. Undertake the activities above in line with the associated budgets and with work plans, in ways that are consistent with GET-IT-Kenya policies;
2. Comply with and foster adherence to the established GET-IT-Kenya policies, regulations, guidelines and procedures;
3. Participate in meetings and sessions as needed;
4. Undertake any other lawful tasks as may be assigned by the Executive Director;
Education and Experience
1. A Bachelor’s Degree in accounting or finance; with either CPAK or ACCA
2. Minimum of 2 years’ experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice in an NGO Knowledge of accepted accounting practices and principles
3. Strong computer skills and use of Quickbooks (or related accounting computer applications) and Excel
Key Competencies
Attention to detail and accuracy
Highly organized in work
Ability to act and operate independently with minimal supervision
Excellent administrative and management skills
Ability to maintain confidentiality
Excellent communication and interpersonal skills
Applications should include:
• A resume summarizing qualifications and experience;
• An application letter;
• 2 work referees with contact details;
• Please indicate your expected remuneration/salary in your application; Interested and qualified candidates should apply through email to info@get-it-kenya.org and copy to team@get-it-kenya.org by close of business on Friday 10th January, 2014. Only short listed candidates will be contacted.
Program: Urban Crime Prevention Program
Reports to: Executive Director
Supervises: Administration assistants and Interns
Start Date: Immediate
Location: Nakuru .
Overall Responsibility:
You will be responsible for overall financial administration of GET-IT-Kenya in accordance to the highest ethical standards and internationally recognized financial reporting practices (IFRS), and support GET-IT-Kenya finances, including preparation of all monthly management reports. In both, you will ensure that all financial management practices, reports, accounting records and databases, financial statements and documentation are accurate, complete, well organized and conformed to GET-IT-Kenya policies, reporting and procedural standards.
Specific Responsibilities:
1. Develop, maintain, prepare monthly reports that compare budgeted costs to actual costs and report on variance;
2. Prepare and submit accurate, high quality professional financial monthly, quarterly and annual financial Reports to the Executive Director in a timely basis;
3. Advise the program and administration departments on the budgets expenditures, financial commitments and forecasts regularly;
4. Support the development and updating of financial policies, procedures and standards, including keeping abreast of new financial and tax laws in accordance to legal requirements and the best financial practices, and ensure that all staff are well informed in their use.
5. Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.
6. Ensure that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque list, petty cash, LPOs are maintained correctly
7. Ensure that staff payroll administration is verified for accuracy, properly processed and that all statutory payments such as PAYE, NHIF and NSSF are made on a timely basis.
8. Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations, foreign exchange management and cash flow management in a timely manner.
9. Support management of donor funding and disbursements; and ensure acknowledgment of receipts and financial reporting is accurate, professional and timely.
10. Scrutinize project plans, budgets, financial statements and reports of partner organizations as required; provide financial advice/training as needed.
11. Contribute to annual/quarterly budget development and reporting for the program.
12. Ensure that GET-IT-Kenya is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements.
13. Undertake periodic checks of assets and stores, and prepare reports on the same for management.
14. Prepare for and collaborate with internal and external auditors to ensure successful audit.
15. Maintain well organized physical and electronic archive of financial documentation
16. Support the Program officers and Executive Director in undertaking all finance and budget related responsibilities
General Responsibilities:
1. Undertake the activities above in line with the associated budgets and with work plans, in ways that are consistent with GET-IT-Kenya policies;
2. Comply with and foster adherence to the established GET-IT-Kenya policies, regulations, guidelines and procedures;
3. Participate in meetings and sessions as needed;
4. Undertake any other lawful tasks as may be assigned by the Executive Director;
Education and Experience
1. A Bachelor’s Degree in accounting or finance; with either CPAK or ACCA
2. Minimum of 2 years’ experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice in an NGO Knowledge of accepted accounting practices and principles
3. Strong computer skills and use of Quickbooks (or related accounting computer applications) and Excel
Key Competencies
Attention to detail and accuracy
Highly organized in work
Ability to act and operate independently with minimal supervision
Excellent administrative and management skills
Ability to maintain confidentiality
Excellent communication and interpersonal skills
Applications should include:
• A resume summarizing qualifications and experience;
• An application letter;
• 2 work referees with contact details;
• Please indicate your expected remuneration/salary in your application; Interested and qualified candidates should apply through email to info@get-it-kenya.org and copy to team@get-it-kenya.org by close of business on Friday 10th January, 2014. Only short listed candidates will be contacted.
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